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Backing Up Your AutoText Entries

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Backing Up Your AutoText Entries.

AutoText allows you assign text or graphics to a keyword and then replace the keyword with the text or graphics whenever you want. If you have been a long-time user of Word, chances are pretty good that you have developed quite a few AutoText entries for things like signature blocks in letters, boilerplate text, and long, hard-to-spell words.

Assuming you have quite a few AutoText entries, you may be wondering how you can back up those entries so they can be moved to a different computer. It is quite easy to do, really. All you need to do is back up your template files. This is where the AutoText entries are stored.

It is a good bet that most of your commonly used AutoText entries are in the Normal template file, so backing up this file will help you retain the majority of your information. Many Word users, however, also store AutoText entries in other template files. For instance, you may only have your AutoText entry for your signature block stored in the template you use to create letters.

To be safe, you can use the Find File feature to locate all the DOT files on your system. These can then be quickly copied to some backup medium, such as a CD-ROM, a memory drive, or to another disk location.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1088) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Backing Up Your AutoText Entries.

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