Printing Only Selected Pages

by Allen Wyatt (last updated September 7, 2013)

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Only Selected Pages.

Word gives you complete control over how it prints your document. You can either print the entire document or you can print a portion of it. To print only selected pages, follow these steps:

1. Choose the Print option from the File menu, or simply press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)



Figure 1. The Print dialog box.

2. In the Pages box, indicate the page numbers you want to print.
3. Click on OK.

When you specify page numbers, Word allows you quite a bit of flexibility. The following are some general guidelines for specifying page numbers:

• You can specify a single page number.
• You can specify a group of non-sequential pages by separating them by commas, i.e., 4, 8, 19.
• You can specify a sequential range of pages by putting a dash between them. Thus, 4-7 would print pages 4 through 7.
• You can print an entire section by using s. For instance, to print section 5 of your document, you would use s5.
• You can print multiple sections the same as you would print multiple pages. For example, s2, s6 would print sections 2 and 6.
• You can specify pages within a section by using s and p with page numbers. For instance, if you want to print pages 2 through 7 of section 4, you would use p2s4-p7s4.
• You can specify a range of pages across sections in the same manner. To print beginning with page 2 of section 4 and ending with page 5 of section 7 you would use p2s4-p5s7.

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