Previewing Before You Print

by Allen Wyatt
(last updated December 12, 2016)

Word has a very useful function that allows you to see what your printed output will look like before you actually print. This is called print previewing, and it is done in the following manner:

  1. Place the insertion point on the page you wish to preview.
  2. Choose Print Preview from the File menu or click on the Print Preview tool on the toolbar.

You can move around while in Print Preview mode by using the PgUp and PgDn keys. Print Preview mode differs from the other viewing modes of Word in that it shows an exact representation of what your printed output will look like. The other viewing modes only provide different levels of approximation.

When you are done viewing your document in Print Preview mode, and you decide you don't want to print it, you can exit Print Preview by either of these methods:

  • Press Esc.
  • Click on the Close button on the Print Preview toolbar.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1383) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Number Formatting Codes

When creating custom formats, you can employ a wide range of codes to define your formatting pattern. This tip focuses on ...

Discover More

Setting a Transparent Color for an Image

Want to "see through" an image you place on a worksheet? You can do so by using the steps in this tip.

Discover More

Accurate Font Sizes

Want to get your typeface exactly the right size? Here's how you can specify just the size you want Word to use.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Working with Multiple Printers

Word does not keep printer information associated with documents. You can define a macro for each printer you use and put ...

Discover More

Printing XML Tags

Word 2003 allows you to use and save your information in XML format. If you want to, you can have Word print a document's XML ...

Discover More

Easily Changing Print Order

You can change the order in which pages are printed (normal or reversed) using the Print dialog box. What if you want a way ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.