Previewing Before You Print

by Allen Wyatt
(last updated December 12, 2016)

Word has a very useful function that allows you to see what your printed output will look like before you actually print. This is called print previewing, and it is done in the following manner:

  1. Place the insertion point on the page you wish to preview.
  2. Choose Print Preview from the File menu or click on the Print Preview tool on the toolbar.

You can move around while in Print Preview mode by using the PgUp and PgDn keys. Print Preview mode differs from the other viewing modes of Word in that it shows an exact representation of what your printed output will look like. The other viewing modes only provide different levels of approximation.

When you are done viewing your document in Print Preview mode, and you decide you don't want to print it, you can exit Print Preview by either of these methods:

  • Press Esc.
  • Click on the Close button on the Print Preview toolbar.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1383) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding the Reviewing Toolbar

Does the Reviewing toolbar keep popping up whenever you create a document? Here's a possible reason, along with what you ...

Discover More

Clearing the Undo Stack in a Macro

When writing a macro, you may need a way to clear the undo stack. This can be done with a single command, as described in ...

Discover More

Adding a Printer

One of the most common output devices used with computers is a printer. This tip explains, in detail, how you can set up ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Understanding Background Printing

We click the button to print our document and seldom think of what is happening behind the scenes. Word prints documents, ...

Discover More

Printing the Current Page

Want to print just the current page? Word can do it, if you know how.

Discover More

Printing More than One Copy

If you need to print more than one copy of your document, you need to become familiar with the options in the Print ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.