Word.Tips.Net WordTips (Menu Interface)

Understanding Document Variables

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Understanding Document Variables.

Visual Basic for Applications allows you to create persistent variables that are associated with a document. Document variables are typically used to maintain some sort of information from one invocation of a macro to the next. For instance, you may want your macro to remember the defaults that it uses when prompting the user. These defaults can be stored within document variables.

To create a document variable within a macro, you use the Add method with the Variables collection. All you need to do is provide the name for the variable and the value you want assigned to the variable. For instance, the following macro line will create a variable called MyVar and assign it a value of 27:

ActiveDocument.Variables.Add Name:="MyVar", Value:=27

At a later time you can access the value associated with the variable by using the variable's name, as follows:

DefaultToUse = ActiveDocument.Variables("MyVar")

Typically, users would never see the contents of a document variable; they are intended primarily for use within macros. You can, however, insert the contents of a document variable directly within a document by using the DOCVARIABLE field, as follows:


When updated, the field returns the value assigned to the MyVar document variable.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (813) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Understanding Document Variables.

Related Tips:

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!


Leave your own comment:

  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*What is 5+3 (To prevent automated submissions and spam.)
           Commenting Terms

Comments for this tip:

umair    12 Nov 2014, 03:48
Dear Sir.
Can u please tell me that any one can access the variable that are added to the documents.

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us


Advertise with Us

Our Privacy Policy

Our Sites


Beauty and Style




DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)



Home Improvement

Money and Finances


Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives


Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.