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Automatic AutoCorrect Exceptions for Beginning Sentences

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Automatic AutoCorrect Exceptions for Beginning Sentences.

Ken asked about a problem he was having with AutoCorrect not capitalizing words at the beginning of sentences as he expected. When typing a document, he would sometimes discover that AutoCorrect was not capitalizing the first word of some sentences, despite being configured to do so.

The reason for this is because AutoCorrect watches (to a limited extent) how you type and tries to adjust itself for what it perceives as your needs. If you are typing along and Word makes an AutoCorrect correction, and you immediately backspace and type over the correction, Word figures that you don't want it to make those corrections any more in the future. To ensure this, it adds the last word of the sentence, with its ending punctuation, to the AutoCorrect exceptions list.

Depending on the way you type, this can cause some problems. For instance, consider this scenario:

  1. You finish a sentence and type the closing punctuation mark and space after the punctuation mark.
  2. You type the first word of the next sentence with the initial letter of that word in lowercase.
  3. You press the space after the first word, and AutoCorrect automatically capitalizes the first letter of that first word.
  4. Before starting on the second word, you change your mind about what the first word should be.
  5. You backspace through the old first word.
  6. You type a new first word, with the initial letter in lowercase.

When you type the space after this new first word, AutoCorrect does two things. First, it doesn't correct the capitalization of the first letter of the new first word—it leaves it lowercase. Second, it automatically adds the last word of the previous sentence, with its terminating punctuation mark, to the AutoCorrect exception list. This means that any time you end a sentence with that word in the future, AutoCorrect will not automatically adjust the capitalization of the first word in the following sentence.

If you don't want Word to behave this way (second-guessing why you are backspacing), then you should follow these steps:

  1. Choose AutoCorrect from the Tools menu. Word displays the AutoCorrect dialog box.
  2. Make sure the AutoCorrect tab is displayed. (See Figure 1.)
  3. Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.

  4. Click the Exceptions button. Word displays the AutoCorrect Exceptions dialog box. (See Figure 2.)
  5. Figure 2. The AutoCorrect Exceptions dialog box.

  6. Clear the check box labeled Automatically Add Words to List.
  7. Click OK twice to dismiss both dialog boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (69) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatic AutoCorrect Exceptions for Beginning Sentences.

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