Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Making Sure Word Doesn't Capitalize Anything Automatically.

Making Sure Word Doesn't Capitalize Anything Automatically

by Allen Wyatt
(last updated June 4, 2016)

Jim wants to know how he can prevent Word from capitalizing proper nouns (proper names) such as David, Shirley, Robert and so on. He has turned off the feature that capitalizes the first letter of sentences, but Word still capitalizes proper nouns for him. Jim doesn't want Word to capitalize anything at all.

There are a couple of things to try. First, make sure you turn off all the "usual suspects" regarding capitalization. You've already turned off the control that capitalizes the first letter of sentences, but there are others as well. Follow these steps:

  1. Choose AutoCorrect Options from the Tools menu. Word displays the AutoCorrect dialog box.
  2. Make sure the AutoCorrect tab is displayed. (See Figure 1.)
  3. Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.

  4. Clear the Correct TWo INitial Capitals check box.
  5. Clear the Capitalize First Letter of Sentences check box.
  6. Clear the Capitalize Names of Days check box.
  7. Look through the list of AutoCorrect entries and modify (or delete) any entries that result in capitalization of a word. (Alternatively, you can just turn off the AutoCorrect feature, if desired.)
  8. Clear the Automatically Use Suggestions from the Spelling Checker check box.
  9. Click on OK.

It is the last item (step 7) that is probably the culprit in Jim's case. If proper nouns are being capitalized, it is probably because they have been added to the spelling dictionary and Word is correcting the capitalization on them automatically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8996) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Making Sure Word Doesn't Capitalize Anything Automatically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Table Won't Flow to Second Page

Have you ever created a table that never seems to flow to a second page, even when it should? This could be caused by any ...

Discover More

Deleting Every X Rows

Grab some info from a source other than Excel, and you may find the need to delete a certain pattern of rows from a ...

Discover More

Allowing for Words that Contain Numbers

When Excel does a spell-check of the information in a worksheet, you may want it to ignore words that contain numbers. All it ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Managing the AutoCorrect List

If you need to delete all the entries in your AutoCorrect list, the easiest way to do so is with a macro. This tip describes ...

Discover More

Editing AutoCorrect ACL Files

Information used with the AutoCorrect feature is stored in what is known as an ACL file. You normally edit this file by using ...

Discover More

Two Keys with the Press of One

Sometimes it could be helpful to have Word substitute two characters for the one that you type, for instance to replace a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share