Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Multiple Envelopes in One Document.

Multiple Envelopes in One Document

Written by Allen Wyatt (last updated June 12, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


Normally, when you want to create an envelope manually (instead of having Word create it from the address in your letter), you choose Add to Document from the Envelopes and Labels dialog box if you don't want to print it immediately. But what if you want to do several envelopes (not enough to justify a merge) before you send them to the printer across the office where you have to manually feed them in the printer?

The objective is to get all your envelopes in one document and then send them to the printer. However, Word insists on changing the first envelope if you choose Envelopes and Labels from the Tools menu again. Here's how to get around this problem:

  1. Choose Envelopes and Labels from the Tools menu. (In some versions of Word you may need to select Letters and Mailings from the Tools menu and then choose Envelopes and Labels.) Word displays the Envelopes and Labels dialog box.
  2. Make sure the Envelope tab is selected. (See Figure 1.)
  3. Figure 1. The Envelope tab of the Envelopes and Labels dialog box.

  4. Use the controls in the dialog box to specify how your envelope should look.
  5. When finished, click on the Add to Document button.
  6. Choose Break from the Insert menu and insert a Next Page section break.
  7. Press Ctrl+Home to position the insertion point above the section break.
  8. Repeat steps 1 through 3 for the next envelope.
  9. When finished, click on the Change Document button.
  10. Repeat steps 5 through 8 for each additional envelope.

When you are finished, the file will contain all your envelopes, and you can print as necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10331) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Multiple Envelopes in One Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Entering Tabs in a Table

When press the Tab key while entering info into a table, Word dutifully moves to the next table cell. If you don't want ...

Discover More

Fonts Missing in Word

What are you to do if you find that you have no fonts available in Word, but they are available in other programs? There ...

Discover More

WizTree

Need to find out which files are hogging the most space on your hard drives? The WizTree utility can analyze your drives ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (menu)

Changing the Return Address Location

When Word creates envelopes for you, there may be times that you don't like where it places the return address. ...

Discover More

Changing the Default Font for Envelopes

When you create an envelope, Word assumes you want to use the font it has decided should be used for the envelope. If you ...

Discover More

Technique for Adding a Text Box to an Envelope

Text boxes can be a great design feature to use in laying out a document. You may want to add one to an envelope, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.