Turning Off Figure Caption Numbering

Written by Allen Wyatt (last updated September 13, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


Bill wants to label the figures in his document with captions. He knows that Word can create figure captions, but it always seems to number them. Bill doesn't want to include a number; he just wants the caption that he specifies for the figure. So he wonders if there is a way to turn off the figure caption numbering.

Word, indeed, does not allow you to turn off caption numbering and still use the automatic captioning feature. You can, however, use the feature to add numbered captions and later edit each caption to remove the numbers.

This is probably more work than you want to do, however. A quicker way is to just add your own captions to each figure manually. Type the caption (you'd have to do that in the captioning feature anyway) and then use either the built-in Caption style or your own custom style to control how the caption looks. If you need a way to refer to the caption in your main text, you can then define a bookmark that encompasses the caption and reference that bookmark in the text.

One of the benefits of using the automatic captioning feature, of course, is that your captions can be gathered together by Word and placed in a table of figures. This can't be done quite as easily if you use your own manual captions. However, if you are careful to use a single style to format your captions, you can modify the way that Word pulls together the TOF to make sure that all paragraphs with that particular style are included. (How you do this has been covered in other WordTips.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8421) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting a Default Document Format

Word allows you to save your documents in a variety of different formats. You can specify the format when you actually ...

Discover More

Protecting Macros in a Corporate Environment

When you use a computer at work, that computer may be subject to periodic updating or replacement. If you want to protect ...

Discover More

Recording a Data Entry Time

When entering information in a worksheet, it is common to also note a date or time corresponding to the entry. There are ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Changing Caption Numbering Styles

Using Word's captioning feature can be a great boon for automatically numbering certain elements in your documents. It ...

Discover More

Formatting Captions

When you add captions to elements in your document, Word allows you to modify how those captions are formatted. Here's ...

Discover More

Changing Existing Captions

Word allows you to automatically create captions for various elements of your document, such as figures and tables. These ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.