Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Turning Off Figure Caption Numbering.

Turning Off Figure Caption Numbering

by Allen Wyatt
(last updated April 30, 2016)

Bill wants to label the figures in his document with captions. He knows that Word can create figure captions, but it always seems to number them. Bill doesn't want to include a number; he just wants the caption that he specifies for the figure. So he wonders if there is a way to turn off the figure caption numbering.

Word, indeed, does not allow you to turn off caption numbering and still use the automatic captioning feature. You can, however, use the feature to add numbered captions and later edit each caption to remove the numbers.

This is probably more work than you want to do, however. A quicker way is to just add your own captions to each figure manually. Type the caption (you'd have to do that in the captioning feature anyway) and then use either the built-in Caption style or your own custom style to control how the caption looks. If you need a way to refer to the caption in your main text, you can then define a bookmark that encompasses the caption and reference that bookmark in the text.

One of the benefits of using the automatic captioning feature, of course, is that your captions can be gathered together by Word and placed in a table of figures. This can't be done quite as easily if you use your own manual captions. However, if you are careful to use a single style to format your captions, you can modify the way that Word pulls together the TOF to make sure that all paragraphs with that particular style are included. (How you do this has been covered in other WordTips.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8421) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Turning Off Figure Caption Numbering.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resizing Your Table

Need to make your table a different size? It's easy to do, using the same general technique you use when resizing a graphic. ...

Discover More

Using Object Anchors

An object anchor is used to signify the point at which an object is inserted into a document. If you want to see these ...

Discover More

Hyperlinks to PDF Files Won't Open

If you have a document that contains hyperlinks to a PDF file, it is possible that the links may not open the PDF file ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Turning Off Automatic Captioning

Word can be configured so that it automatically adds captions to some of your design elements (tables, figures, etc.). Once ...

Discover More

Adding Captions

Need to add a caption after a document element such as a figure or table? You can add and format one manually, or you can ...

Discover More

Automatic Periods after a Caption

Word can automatically add captions to certain elements of your documents, such as figures or tables. You can control some of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share