Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Cross-referencing to an Automatic Number.

Cross-referencing to an Automatic Number

by Allen Wyatt
(last updated January 1, 2019)

3

Jennifer wonders if there is a way to cross reference only the number portion of a field-based number. For example, she wants to cross reference to a paragraph numbered 'Section 1.1', but have the cross reference display only the 1.1, not the word 'Section.'

This can be done by modifying the way you insert your cross-reference. Follow these general steps:

  1. Position the insertion pointer where you want the cross-reference to appear.
  2. Choose Cross-reference from the Insert menu. Word displays the Cross-reference dialog box. (See Figure 1.)
  3. Figure 1. The Cross-reference dialog box.

  4. Using the Reference Type drop-down list, choose Heading. (This assumes that your sections in your document are actually numbered headings.) Word displays a list of heading styles in the dialog box.
  5. Select the footnote you want used for this reference.
  6. Using the Insert Reference To drop-down list, choose Heading Number (no context).
  7. Click Insert. The cross-reference is inserted, and it includes only the number.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6931) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Cross-referencing to an Automatic Number.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Positioning Graphics Evenly

If you need to arrange a group of graphics so that they are evenly distributed between a starting point and an ending ...

Discover More

Determining Columns in a Range

If you need to know the number of columns in a particular range, you can use the COLUMNS worksheet function. This tip ...

Discover More

Underlining a Number in a Numbered List

Word allows you to format the numbers that appear in a numbered list, but what if you want to underline only a single ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Setting Defaults in the Cross-reference Dialog Box

Some types of documents rely on cross-references quite a bit. Setting up the Cross-reference dialog box the first time in ...

Discover More

Cross-Referencing to Line Numbers

Wouldn't it be nice to be able to do cross-referencing to line numbers within a document? Word doesn't have a built in ...

Discover More

Inserting a Cross-Reference to Text

Cross-referencing is a great feature of Word that allows you to add references to text in various places of your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 5?

2016-09-23 09:21:35

Ron

I just updated a contract with cross references and would also like to know if there is a way to make it update immediately automatically.


2016-05-17 23:15:46

Em

Also looking to know how to set a cross-reference that updated immediately when source number is changed. Thanks!


2015-12-02 16:34:16

Mark Dyer

This is the tip I have been seeking today.

I now have just one question:
After I create the cross-reference, is there any way to make the cross-reference update immediately after the source information is changed?

At this time, I must highlight the cross-reference field in the document and press F9 to force the update.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.