Cross-referencing to an Automatic Number

by Allen Wyatt
(last updated January 1, 2019)

5

Jennifer wonders if there is a way to cross reference only the number portion of a field-based number. For example, she wants to cross reference to a paragraph numbered 'Section 1.1', but have the cross reference display only the 1.1, not the word 'Section.'

This can be done by modifying the way you insert your cross-reference. Follow these general steps:

  1. Position the insertion pointer where you want the cross-reference to appear.
  2. Choose Cross-reference from the Insert menu. Word displays the Cross-reference dialog box. (See Figure 1.)
  3. Figure 1. The Cross-reference dialog box.

  4. Using the Reference Type drop-down list, choose Heading. (This assumes that your sections in your document are actually numbered headings.) Word displays a list of heading styles in the dialog box.
  5. Select the footnote you want used for this reference.
  6. Using the Insert Reference To drop-down list, choose Heading Number (no context).
  7. Click Insert. The cross-reference is inserted, and it includes only the number.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6931) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 7?

2021-11-05 08:23:19

Ken

Bev,

"Paragraph 1 Heading" will be bookmarked with the hidden bookmark _Ref86934428.

To find a hidden bookmark, Insert tab > Bookmark and tick "Hidden bookmarks". Select the bookmark and click Go To.


2021-11-04 10:16:25

Bev

Is there a way to see what the field code reference is of a paragraph number that is being cross-referenced -

EG:

Paragraph 1 Heading

text is as referred to in Paragraph 1 - if field codes are displayed, this will show as "REF _Ref86934428
\h" or similar - but field code doesn't display on the "Paragraph 1 Heading" itself.


2016-09-23 09:21:35

Ron

I just updated a contract with cross references and would also like to know if there is a way to make it update immediately automatically.


2016-05-17 23:15:46

Em

Also looking to know how to set a cross-reference that updated immediately when source number is changed. Thanks!


2015-12-02 16:34:16

Mark Dyer

This is the tip I have been seeking today.

I now have just one question:
After I create the cross-reference, is there any way to make the cross-reference update immediately after the source information is changed?

At this time, I must highlight the cross-reference field in the document and press F9 to force the update.


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