by Allen Wyatt
(last updated July 1, 2020)
If you have a black and white printer (such as with most laser printers), you know that getting the right shade of gray printed on a document can be challenging. If you need to add shading to the cells of a table or to another object, such as an AutoShape, you probably know that choosing one of the shades of gray provided by Word can result in a muddy, tough-to-read background for text.
One way around this problem is to use an old photography trick when applying the shading. Select what you want to shade, and then instead of using a shade of gray use a shade of yellow. The result looks rather funky on the screen, but when you print it on a black and white printer the results will be better than if you had selected a shade of gray.
Give it a try the next time you need to print a shaded background; you may be amazed at the results.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6558) applies to Microsoft Word 97, 2000, 2002, and 2003.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
It always seems to happen—you print a document and then discover that you should have included one more line of ...Discover More
If you have some fonts that don't show up as available in Word, their exclusion can be confusing. Here's a discussion of ...Discover More
Many printers these days have the capability to print on both sides of a piece of paper. You may want Word to use this ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.