Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Mixing Note Numbering.

Mixing Note Numbering

by Allen Wyatt
(last updated January 11, 2014)

Vera asked if there is a way to use more than one numbering style in footnotes or endnotes. For instance, she would like some endnotes to be in Roman numerals and some in Arabic.

The short answer is that you can mix and match, provided you restructure your document. Remember that the format of how notes are numbered can be modified on a section-by-section basis. Thus, when you want to make a switch in how notes are numbered (perhaps from Roman to Arabic), all you need to do is insert a continuous section break and then change the format of the numbers used in each section. When you later want to change to a different numbering format (perhaps back to Roman), then you insert another continuous section break and again change the formatting.

The granularity of this approach is limited to a paragraph level. You can insert section breaks between paragraphs, if desired. If you want to mix numbering formats for notes within the same paragraph, you are out of luck.

It should be noted that this approach works well with endnotes; it doesn't work that great with footnotes. Footnotes are designed to be displayed at the bottom of a page (in the "foot" of the page), and you can't mix them by section. When you insert a continuous section break on a page that has footnotes, Word automatically treats the break as if it is a "next page" section break. You can then modify the format used for the numbers, but understand that each section will start on its own page, and you can't run them together.

Finally, please note that as you modify the format to be used for your note numbers, you'll want to make sure that the change applies only to the section on which you are working. (This is done in the Footnote and Endnote dialog box.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5485) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Mixing Note Numbering.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting Your Conditional Formatting Rules

If you have conditional formatting applied in a worksheet, the formulas in those formats may not be as secure as you would ...

Discover More

Changing Axis Tick Marks

Create a chart in Excel, and you may find that the tick marks shown on the axes in the chart aren't to your liking. It is ...

Discover More

Understanding Functions

Do some macro programming in VBA and you'll quickly find out that you can use functions to extend the power and flexibility ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Inserting Endnotes

Endnotes appear at either the end of a section or the end of an entire document. It is just as easy to insert an endnote into ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change the ...

Discover More

Changing How Footnote References Appear

Footnote references normally appear as superscripted digits, both in the main body of your document and in the footnotes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.