Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Opening a Document as Read-Only.

Opening a Document as Read-Only

by Allen Wyatt
(last updated October 22, 2016)

1

There may be times when you want to open a file as read-only. This means you will not be able to save any changes to the file you are loading. You can use the Save As option from the File menu in order to save the document to a different filename, however. Opening a file as read-only is self-insurance so you don't inadvertently mess up your file. To open a document as read-only, follow these steps if you are using Word 2000 or a later version:

  1. Select Open from the File menu, or click on the Open tool on the toolbar. You will see the Open dialog box.
  2. Locate the file you want to open and then click once on the file name.
  3. Click on the down-arrow at the right side of the Open button. Word displays the different ways you can open the file.
  4. Choose Open Read-Only from the drop-down menu.

If you are using Word 97, follow these steps:

  1. Select Open from the File menu, or click on the Open tool on the toolbar. You will see the Open dialog box.
  2. Locate the file you want to open and then click once on the file name.
  3. Click on the Commands and Settings button. (It is the right-most button on the toolbar in the Open dialog box.) This displays a Context menu.
  4. Choose Open Read Only from the Context menu.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1156) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Opening a Document as Read-Only.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Plotting Times of Day

Got a chart created from your worksheet? You can plot times of day in the chart if you apply the simple techniques in ...

Discover More

Editing the Same Cell in Multiple Sheets

When creating a workbook, you may need to make changes on one worksheet and have those edits appear on the same cells in ...

Discover More

Relative References to Cells in Other Workbooks

When you construct a formula and click on a cell in a different workbook, an absolute reference to that cell is placed in ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

The Case of the Disappearing MRU File List

If the MRU list has disappeared, follow this tip to reactivate the list in Word.

Discover More

Creating Multiple Blank Documents in One Step

Word makes it easy to create a new, blank document. What if you want to create more than one document at a time, however? ...

Discover More

Combining Word Documents

At some point you may want to insert one Word document inside another Word document. An easy way to do this is to use the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 1?

2016-10-22 12:29:39

Allan

I did steps 1 and 2.
There is no Commands and Settings button shown, as said in step 3. (It is the right-most button on the toolbar in the Open dialog box.) This displays a Context menu.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.