Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Opening a Document as Read-Only.

Opening a Document as Read-Only

by Allen Wyatt
(last updated June 24, 2021)

1

There may be times when you want to open a file as read-only. This means you will not be able to save any changes to the file you are loading. You can use the Save As option from the File menu in order to save the document to a different filename, however. Opening a file as read-only is self-insurance so you don't inadvertently mess up your file. To open a document as read-only, follow these steps if you are using Word 2000 or a later version:

  1. Select Open from the File menu, or click on the Open tool on the toolbar. You will see the Open dialog box.
  2. Locate the file you want to open and then click once on the file name.
  3. Click on the down-arrow at the right side of the Open button. Word displays the different ways you can open the file.
  4. Choose Open Read-Only from the drop-down menu.

If you are using Word 97, follow these steps:

  1. Select Open from the File menu, or click on the Open tool on the toolbar. You will see the Open dialog box.
  2. Locate the file you want to open and then click once on the file name.
  3. Click on the Commands and Settings button. (It is the right-most button on the toolbar in the Open dialog box.) This displays a Context menu.
  4. Choose Open Read Only from the Context menu.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1156) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Opening a Document as Read-Only.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding the Previous Occurrence

Using Word's Object Browser, it is very easy to move among different instances of what you want to search in your ...

Discover More

Changing Cell Patterns

You can shade your cells by filling them with a pattern. Here's how to select the pattern you want used.

Discover More

Handling Validation for Proper Latitude

When setting up Excel for data entry, you often have to be concerned with what values are acceptable. For example, if ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Renaming a Document

Want to rename a document that is already on your hard drive? You can, of course, do it in Windows, but you can also do ...

Discover More

Periodically Delete TMP Files

After using Word for a while, you may notice some "litter" of unused files on your hard drive. This tip explains how ...

Discover More

Removing All File Properties

Want to get rid of any properties you've created for a document? You can do so by using the short macro described in this ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 7?

2016-10-22 12:29:39

Allan

I did steps 1 and 2.
There is no Commands and Settings button shown, as said in step 3. (It is the right-most button on the toolbar in the Open dialog box.) This displays a Context menu.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.