Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Outline Structure.

Changing Outline Structure

by Allen Wyatt
(last updated August 25, 2012)

If you find yourself in the position of needing to revise the structure of a document, you can make the job easy by following these steps:

  1. Make sure you have used the standard headings defined in the Word styles—Heading 1, Heading 2, Heading 3, etc.
  2. Switch to Outline view. (Easiest way is to click the Outline view icon on the status bar.)
  3. Select the head level at which you want to work with the document. For instance, if you must reorganize at the Heading 2 level, make sure you specify that you want "level 2" displayed in the outline. The way you do this depends on the version of Word you are using. If you are using Word 97 or Word 2000, click the 2 tool on the Outline toolbar. If you are using Word 2002 or Word 2003, use the Outline Level drop-down list on the Outline toolbar to specify Level 2.
  4. Position the insertion point somewhere in the heading you want to move.
  5. Click your mouse on the Move Up tool to move the heading (and everything subordinate to that heading) higher in the outline. The Move Up tool looks like an up arrow.
  6. Click your mouse on the Move Down tool to move the heading (and everything subordinate to that heading) lower in the outline. The Move Down tool looks like a down arrow.
  7. When you have finished, switch back to your regular viewing mode.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1867) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Outline Structure.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating Unnumbered Endnotes

Endnotes are indispensable in some types of writing. You may want to create endnotes, however, that don't follow the normal ...

Discover More

Editing Reports

The Report Manager allows you to create specialized reports that can be easily printed from your worksheet data. This tip ...

Discover More

Selecting the Entire Document with the Mouse

Want a quick way to select your entire document without taking your hand off of the mouse? Try clicking away using the ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (MENU)

Changing Body Text to a Heading

When working on a document in Outline view, you may need to change regular body text to a heading in the outline. It's easy ...

Discover More

Changing the Number of Headings in an Outline

When viewing a document in Outline view, you have complete control over how much outline detail is shown on-screen. This tip ...

Discover More

Condensing and Expanding Headings

When working in Outline view, you'll undoubtedly have the need to expand or condense information under your headings. It is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing