Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Quickly Inserting Table Rows.

Quickly Inserting Table Rows

by Allen Wyatt
(last updated November 26, 2011)


You already know that you can use the Insert Rows option from the Table menu to insert rows in an existing table, and you can press Enter at the end of a row to insert another row. There is an even faster way to insert rows—especially if you need to insert more than one row. To quickly insert rows in your table, follow these steps:

  1. In the existing table, select a number of rows equal to the number you want to insert.
  2. Click on the Insert Table button (Word 97) or the Insert Rows button (Word 2000, Word 2002, and Word 2003). The rows are inserted just before the selected rows.

It is interesting to note that if you are using Word 2000, Word 2002, or Word 2003, once you select at least one row, the Insert Table button changes to the Insert Rows button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1772) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quickly Inserting Table Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is two more than 4?

2013-02-03 08:13:40


@Mozharul Hoque: That's quite simple. Once you insert a table, click anywhere inside the table, and you'll see two additional tabs appear on the ribbon. On of them is called "Aspect". On that tab you will find a section called "Rows and columns"; in that section of the tab you have "Insert below/above/left/right". There you go! (I work on Word 2007 but I guess it's no difference)

2013-02-02 20:51:31

Mozharul Hoque

MSOffice 2010 which I just bought is a pain in the butt; it is a step backward. How do you insert rows in an existing table?

2012-11-08 21:29:53

Marijke Groothuis

I have seen this answer a number of times and each one of them overlooks the most obvious: if I create a table out of the first line of tabbed data, then I am only able to insert ONE row. Once I have two I can insert 2, then 4, then 8 etc. Pretty dumb don't to begin with don't you think? It will ONLY allow increments, whereas before all the cosmetic changes that are the so called "upgrades" we at least had the option to identify the number of rows required by NUMBER!!

2011-11-30 08:44:07

Petr S

Tables in MS Word are really pain. Need to insert about 100 new rows. At least one can select several rows to insert more than 1.

2011-11-28 04:30:37

Rakshanda Anderson

Having inserted the number of rows, to insert the same number of rows again, just hit F4. The same applies to inserting columns.

The F4 key can also be used to replicate deleting rows and columns. Delete one row or column, and then hit F4 to delete another row or column.

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