Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Quickly Inserting Table Rows.

Quickly Inserting Table Rows

Written by Allen Wyatt (last updated December 30, 2017)
This tip applies to Word 97, 2000, 2002, and 2003


1

You already know that you can use the Insert Rows option from the Table menu to insert rows in an existing table, and you can press Enter at the end of a row to insert another row. There is an even faster way to insert rows—especially if you need to insert more than one row. To quickly insert rows in your table, follow these steps:

  1. In the existing table, select a number of rows equal to the number you want to insert.
  2. Click on the Insert Table button (Word 97) or the Insert Rows button (Word 2000, Word 2002, and Word 2003). The rows are inserted just before the selected rows.

It is interesting to note that if you are using Word 2000, Word 2002, or Word 2003, once you select at least one row, the Insert Table button changes to the Insert Rows button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1772) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quickly Inserting Table Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Datasheet Rows or Columns

Microsoft Graph provides a handy way to add simple charts to your document without the need for Excel. Those charts are ...

Discover More

Conditional Formats that Distinguish Blanks and Zeroes

Conditional formatting is a great tool. You may need to use this tool to tell the difference between cells that are empty ...

Discover More

Selecting Multiple Cells by Mistake

Click on a cell and you expect the single cell to be selected. If you instead get a group of cells, it can be frustrating ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Quick Recall of Table Formats

Got a table that you use over and over again? One way you can make quick work of such repetition is to save the table in ...

Discover More

Quickly Moving Your Table

For those who love to use the mouse during editing, you can use the little critter to help move your tables to exactly ...

Discover More

Unwanted Vertical Lines in a Table

When you print a table that includes borders, those borders should be crisp and clear on the printout. If you get some ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

2017-12-30 13:53:59

Fred

Hi Allen,

Happy New Year to you and your family.

I have found that a quick way to insert just 1 row is to position your mouse just outside the row (so it looks like it's not in the table) below which you want the row inserted. Then hit enter and you have a new row formatted just like the one above it (ie, the row you were at the end of).

Fred


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.