Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Quickly Inserting Table Rows.

Quickly Inserting Table Rows

by Allen Wyatt
(last updated November 26, 2011)


You already know that you can use the Insert Rows option from the Table menu to insert rows in an existing table, and you can press Enter at the end of a row to insert another row. There is an even faster way to insert rows—especially if you need to insert more than one row. To quickly insert rows in your table, follow these steps:

  1. In the existing table, select a number of rows equal to the number you want to insert.
  2. Click on the Insert Table button (Word 97) or the Insert Rows button (Word 2000, Word 2002, and Word 2003). The rows are inserted just before the selected rows.

It is interesting to note that if you are using Word 2000, Word 2002, or Word 2003, once you select at least one row, the Insert Table button changes to the Insert Rows button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1772) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quickly Inserting Table Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Adding a Horizontal Watermark with a PostScript Printer

In Windows, printer drivers translate formatting into a printer control language, like PostScript, that the printer ...

Discover More

Understanding Phantom Macros

When you delete all the macros in a workbook, Excel may still think you have some there. Here's why that happens and what you ...

Discover More

Grouping Drawing Objects

Drawing objects are easily added to a document. You can group these objects so they are easier to manage by following the ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Freezing Cell Size when Inserting Pictures

Insert a picture into a table cell, and you may quickly find that the table is no longer the size you expected. Here's how to ...

Discover More

Freezing a Table

Tired of Word changing the dimensions of table cells to accommodate what you place in those cells? You can instruct Word to ...

Discover More

Suppressing a Zero in a Calculated Sum

You can use fields to calculate a sum of values in a table column. Here are two ways you can modify what is displayed by the ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

2013-02-03 08:13:40


@Mozharul Hoque: That's quite simple. Once you insert a table, click anywhere inside the table, and you'll see two additional tabs appear on the ribbon. On of them is called "Aspect". On that tab you will find a section called "Rows and columns"; in that section of the tab you have "Insert below/above/left/right". There you go! (I work on Word 2007 but I guess it's no difference)

2013-02-02 20:51:31

Mozharul Hoque

MSOffice 2010 which I just bought is a pain in the butt; it is a step backward. How do you insert rows in an existing table?

2012-11-08 21:29:53

Marijke Groothuis

I have seen this answer a number of times and each one of them overlooks the most obvious: if I create a table out of the first line of tabbed data, then I am only able to insert ONE row. Once I have two I can insert 2, then 4, then 8 etc. Pretty dumb don't to begin with don't you think? It will ONLY allow increments, whereas before all the cosmetic changes that are the so called "upgrades" we at least had the option to identify the number of rows required by NUMBER!!

2011-11-30 08:44:07

Petr S

Tables in MS Word are really pain. Need to insert about 100 new rows. At least one can select several rows to insert more than 1.

2011-11-28 04:30:37

Rakshanda Anderson

Having inserted the number of rows, to insert the same number of rows again, just hit F4. The same applies to inserting columns.

The F4 key can also be used to replicate deleting rows and columns. Delete one row or column, and then hit F4 to delete another row or column.

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.