Selective Formatting in Searches

by Allen Wyatt
(last updated November 29, 2014)

Word includes a powerful find and replace feature that can be used to find all sorts of information and then replace it with equal aplomb. One thing you cannot do, however, is to search for information that has "mixed formatting" within it. For instance, you cannot search for the character X in regular typeface followed by the character Y in a monospace typeface.

There are, of course, ways around this, provided you are willing to use macros to do your work. For instance, your macro could do the following:

  1. Search for the next instance of XY.
  2. When found, examine the instance to determine if the desired formatting is present.
  3. If not, start over at step 1.

This approach, while easy to create, has only a limited utility. Since step 2 would need to be "hard coded" into the macro, going through the trouble of changing the macro to accommodate the formatting needs would only be of value if you have quite a few instances of XY that you are looking for.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1552) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working With Multiple Printers

If you have multiple printers accessible to your computer, you may need a way to quickly print your worksheet on a specific ...

Discover More

Specifying Different Weekends with NETWORKDAYS

The NETWORKDAYS worksheet function can be used to easily determine the number of work days (Monday through Friday) within a ...

Discover More

Adjusting Bottoms of Pages

When you allow Word to naturally flow your text through a document, you may find that the text on each page ends at a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Find and Replace in Text Boxes

Find and Replace can work great, but not necessarily for text within text boxes. This tip discusses all the ins and outs of ...

Discover More

Ordering Search and Replace

The wildcard searching available in Word is very powerful. Here's how you can use ordering in your search efforts to make ...

Discover More

Finding Text Not Using a Particular Font

Word makes it easy to find text that uses a particular font or font characteristics. What it doesn't do is make it easy to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing