Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Locating Locked Fields.

Locating Locked Fields

by Allen Wyatt
(last updated March 28, 2019)

3

Fields are very useful when working with a document—they allow you to place "dynamic" information in your documents. Sometimes you may want a field to remain static; to not change. You can do this by selecting the field and press Ctrl+F11. This "locks" the field so it does not update from its current value.

If you have a lot of fields in a document, and some of them are locked, you may want a way to quickly find out which ones are locked. Word has no special feature that allows you to search for locked fields, but you can create a macro that will search them out for you. The following macro, FindLocked, starts at the beginning of a document and finds locked fields. It selects each locked field, in turn, and asks you if you want to continue searching.

Sub FindLocked()
    Dim iField As Integer
    Dim vResponse As Variant

    For iField = 1 To ActiveDocument.Fields.Count
        If ActiveDocument.Fields(iField).Locked Then
            ActiveDocument.Fields(iField).Select
            vResponse = MsgBox("Continue Searching?", vbYesNo)
            If vResponse = vbNo Then Exit For
        End If
    Next iField
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1367) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Locating Locked Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 9?

2019-03-30 06:22:42

David Kew

HOW DO I RESTORE MY BACK UP FILES?


2015-03-13 15:49:19

Paul

I found it, a way to continue.
After the doc.MailMerge and
before the wrdapp.ActiveDocument.Printout
add

If wrdapp.ActiveDocument.Name = "Mail Merge Errors1" Then
wrdapp.ActiveDocument.Close False
End If

and the offending doc disappears.


2015-03-13 15:27:34

Paul

Great macro.
But when I added a line --
ActiveDocument.Fields(iField).Locked = False
it had no effect. Is there a way to automate turning off the Lock?

Or is there a way to suppress the page "Word found locked fields..." from ever printing?
tkx, Paul


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