Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Forms to Regular Documents.

Converting Forms to Regular Documents

by Allen Wyatt
(last updated February 19, 2019)

3

As you are working with forms in Word, there may be times when you want to convert the responses to your form back to regular text. (There are many times when regular text is much easier to work with than answers in forms.) To do the conversion, follow these steps:

  1. Unprotect the form. (The way you unprotect a form varies by version of Word and has been covered in other WordTips.)
  2. Select the whole document either by pressing Ctrl+A or by choosing Select All from the Edit menu.
  3. Press Ctrl+Shift+F9.

Now all the fields in the document have been changed to unlinked, regular text. You can now edit the document as you normally would.

The caveat here, of course, is that all of your fields are changed to regular text. Thus, if you had other fields in the document (such as fields for dates or sequential numbers), these are also changed to regular text by this process.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1338) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Forms to Regular Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Putting Character Codes to Work

If you know the character codes for some characters of interest, you can use those codes to do lots of tasks. This tip ...

Discover More

Using Data Forms

Lots of people prefer to enter information directly into Excel, but there is another way that may be helpful: Using data ...

Discover More

Word Counts for a Group of Documents

Getting a word count for a single document is easy. Getting an aggregate word count for a large number of documents can ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Tools to View Field Codes

Fields can be used to add all sorts of dynamic data to your documents. Viewing the field codes, at times, is desirable. ...

Discover More

Using Fields for Fractions

Want a quick way to create fractions? You can do it by using fields, as described in this tip.

Discover More

Getting Rid of Fields Inserted by Third-Party Programs

Third-party programs can be used to affect a document and change what is contained therein. Of course, getting rid of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 9?

2017-10-18 14:29:32

Rich

Is it possible to create a document that is fully protected from editing, but allow it to be copied and have the copy editable?
I want to create a form that others save under a different name and revise (not just fill in blanks).
Thanks,


2015-10-16 08:22:23

Steve DeWeese

THANK YOU!!! After trying to insert a caption, my screen greyed out with 4 hazy vertical lines. I had to reset the page layout but could not edit. I did these steps and viola - success. Thank you for saving my document.


2014-11-07 02:04:15

Alexandre Dunlop-Brière

Thank you!!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.