Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Forms to Regular Documents.

Converting Forms to Regular Documents

by Allen Wyatt
(last updated June 7, 2014)

3

As you are working with forms in Word, there may be times when you want to convert the responses to your form back to regular text. (There are many times when regular text is much easier to work with than answers in forms.) To do the conversion, follow these steps:

  1. Unprotect the form. (The way you unprotect a form varies by version of Word and has been covered in other WordTips.)
  2. Select the whole document either by pressing Ctrl+A or by choosing Select All from the Edit menu.
  3. Press Ctrl+Shift+F9.

Now all the fields in the document have been changed to unlinked, regular text. You can now edit the document as you normally would.

The caveat here, of course, is that all of your fields are changed to regular text. Thus, if you had other fields in the document (such as fields for dates or sequential numbers), these are also changed to regular text by this process.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1338) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Forms to Regular Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Preserving the Undo List

The undo list can be a lifesaver when working in a macro. Unfortunately, the undo list is not preserved when you run a macro. ...

Discover More

Space after a Table

Those familiar with styles are used to setting vertical spacing before or after paragraphs. You can get just the look you ...

Discover More

Ruler Disappears when Entire Document Selected

The rulers in Word can be quite helpful when formatting your document. The rulers may not be displayed all the time, however, ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Using Fields for Fractions

Want a quick way to create fractions? You can do it by using fields, as described in this tip.

Discover More

Inserting a Page Number Field

The PAGE field is used to indicate the current page number on which the field occurs. If you want to add this field to your ...

Discover More

Copying and Pasting Field Codes

Want to copy a field code and paste it in some other Windows program? This can be trickier than it sounds. Here's the lowdown ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

2017-10-18 14:29:32

Rich

Is it possible to create a document that is fully protected from editing, but allow it to be copied and have the copy editable?
I want to create a form that others save under a different name and revise (not just fill in blanks).
Thanks,


2015-10-16 08:22:23

Steve DeWeese

THANK YOU!!! After trying to insert a caption, my screen greyed out with 4 hazy vertical lines. I had to reset the page layout but could not edit. I did these steps and viola - success. Thank you for saving my document.


2014-11-07 02:04:15

Alexandre Dunlop-Brière

Thank you!!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.