Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Total Number of Pages in Your Document.

Inserting the Total Number of Pages in Your Document

by Allen Wyatt
(last updated February 2, 2017)

12

It is not unusual to put a page number in your headers or footers, and the different ways of accomplishing that task are covered in other issues of WordTips. You can also, however, insert a field that indicates the total number of pages in a document. This can be used in a header or footer or directly within the text of your document. To insert the total number of pages in your document, follow these steps:

  1. Position the insertion point where you want the total number of pages to appear.
  2. Choose Field from the Insert menu. You will see the Field dialog box.
  3. In the Categories list, choose Document Information. (See Figure 1.)

    4. Figure 1. The Field dialog box.

  4. In the Fields Names list, choose NumPages.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1246) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Total Number of Pages in Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Who Has the File Open?

Open a workbook that someone else is working on, and you won't be able to save your changes back into the same file. ...

Discover More

Automatically Numbering Rows

Adding row numbers to a column of your worksheet is easy; you just need to use a formula to do it. Here's a quick look at ...

Discover More

Automatically Adjusting Height for Text Boxes

Text boxes are often used to enhance the layout of documents. You may want a text box that adjusts its height ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Standard Text before a Sequence Number

When you use fields to number items within a document, you may want to add some standard text before each field. There ...

Discover More

Sequentially Numbering Elements in Your Document

One of the most powerful and useful fields provided by Word is the SEQ field. This tip describes how you can use the ...

Discover More

Displaying Fields

Fields (sometimes called field codes) allow you to insert dynamic information in your documents. If you want to see the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 4?

2015-07-08 22:23:23

Masud Iqbal

Dear Allen

This was simply wonderful. However, I just want my number of total pages to appear in the footer of first page only. Is there any way?

Thanks again

MIB

2015-04-01 01:35:03

Raza

This was great help..
Thanks buddy. :)

2015-02-25 11:42:56

irttza

Dear Sir

I want to know What is the maximum number of Microsoft word document have

2014-06-10 02:17:49

Simon Hornstra

Hi does this have a feature where it will automatically update?

2014-05-27 12:54:54

jan

Thanks Allen,
It was a real support.
Jan.

2013-12-01 05:58:48

Jabein

It is amazing that such a frequent useful feature is buried deep down in the newish Microsoft Word.

Many thanks to you for your help here.

2013-10-16 15:19:06

Angie Chang

Thanks Allen,

It really helps! I appreciate your effort.

Angie

2013-08-21 08:44:59

Daniel

Thank you Caesar! Looked everywhere in MS Office help for the tip and could not find it...pitiful UI.

2013-08-15 11:53:33

awyatt

Caesar (and Joe) -- you both misunderstand. This tip is for (as it says) Word 97 through 2003. You are both describing the steps for later versions of Word, starting with Word 2007.

You can get to a tip that is for YOUR versions of Word by clicking the link at the end of this tip.

-Allen

2013-08-15 11:33:19

Caesar

Dear Allen,
the Insert Menu does not have Field as an Option. Joe, above, has it right!
Insert Menu, Quick Parts, Field, NumPages.
Please correct the post and all will be great!
Thanks

2012-12-11 01:01:26

Joe

Dear Allen,

Thanks again for the tip! Although I had to click on "Quick Parts" to get the "Field" button. But, yes, I still found it!

Regards,

2012-10-19 07:29:30

Vito

Dear Allen,
looking for the correct (I mean useful) answer to my simple question, in italian and english, and in F1, has given
ONE
good result ! I mean your suggestion, of course.
Thanks !
Vito

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2021 Sharon Parq Associates, Inc.