Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Hidden Text.

Printing Hidden Text

by Allen Wyatt
(last updated July 16, 2014)

2

In other issues of WordTips you learn how you can control the display of hidden text on the screen. Word allows you to control the printing of hidden text completely independent from its display. To make sure hidden text is printed, follow these steps:

  1. Select Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Print tab is selected. (See Figure 1.)
  3. Figure 1. The Print tab of the Options dialog box.

  4. Click on the Hidden Text check box. A check mark in the check box indicates hidden text will print.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1238) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Changing Font Sizes

A quick little shortcut can help you easily step through different font sizes for whatever text you've selected. Word ...

Discover More

Numbering on New Paragraph Doesn't Work as Expected

The Numbering feature in Word can be a bit tricky to navigate. Sometimes it works as it should, and other times it seems to ...

Discover More

Repeating In a Macro

Macros are often used to process information stored in documents. Usually the processing involves some sort of iterative ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Printout Doesn't Match Preview

Print Preview is used to see how a printed document will really look. What if what you see on-screen doesn't match what you ...

Discover More

Left and Right Aligned on One Line in a Label

If you need to put information on a label that has both left- and right-aligned information on the same line, it can be ...

Discover More

Reversing Print Order

When you print a document, does it come out of the printer in the order you need? Here's how to reverse the print order to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

2017-07-19 21:31:53

Dominic

I have created an exam with the answers as hidden text. Printing a master copy of questions and answers is fine. but when I print the exam without hidden text all the formatting and spaces where the answers were is now gone, so I get a list of questions but no spaces in which to write the answer. How can I print the document whilst simultaneously removing hidden text but not the formatting?


2014-05-21 00:45:00

Joe Blake

Good day.
I have Word 2007(would give you more information, but I can't find the ABOUT option which I believe is SOP for all other software applications).

Although I have all of the options/check marks/etc., neither the print preview screen or the actual print show the hidden characters.

Any ideas?

Thanks.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.