Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Hidden Text.

Printing Hidden Text

by Allen Wyatt
(last updated July 16, 2014)


In other issues of WordTips you learn how you can control the display of hidden text on the screen. Word allows you to control the printing of hidden text completely independent from its display. To make sure hidden text is printed, follow these steps:

  1. Select Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Print tab is selected. (See Figure 1.)
  3. Figure 1. The Print tab of the Options dialog box.

  4. Click on the Hidden Text check box. A check mark in the check box indicates hidden text will print.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1238) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is 1 + 8?

2017-07-19 21:31:53


I have created an exam with the answers as hidden text. Printing a master copy of questions and answers is fine. but when I print the exam without hidden text all the formatting and spaces where the answers were is now gone, so I get a list of questions but no spaces in which to write the answer. How can I print the document whilst simultaneously removing hidden text but not the formatting?

2014-05-21 00:45:00

Joe Blake

Good day.
I have Word 2007(would give you more information, but I can't find the ABOUT option which I believe is SOP for all other software applications).

Although I have all of the options/check marks/etc., neither the print preview screen or the actual print show the hidden characters.

Any ideas?


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