Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Embedding TrueType Fonts by Default.

Embedding TrueType Fonts by Default

by Allen Wyatt
(last updated January 11, 2014)

Like many Word users, Don uses TrueType fonts extensively in his documents. When preparing documents to be used by others, he routinely sets the document to embed TrueType fonts. Since doing this for every document is a bit laborious, Don wondered if there was a way to set font embedding so that it was on, by default, for all documents.

Embedding TrueType fonts is done by choosing Tools | Options | Save, and then setting the embedding options on the dialog box. (See Figure 1.) This setting is persistent for a single document, meaning that when you save a document, the settings related to font embedding are saved with it. Because of this, you can change the setting in a template, and it will affect all the documents that are created based upon that template. Just load the template (even the Normal template), change the embedding options, and save the template.

Figure 1. The Save tab of the Options dialog box.

Remember that this approach affects only new documents based on the template. They will all have the embedding turned on, but existing documents to which the template is attached will not be affected. Why? Because the document already has the font embedding settings turned off, and the document setting overrides the template setting.

There is one caveat to all this—remember that turning on font embedding can increase the size of your documents, sometimes dramatically. If you change a template so that it has embedding turned on by default, this means that all your documents created from that template will be larger than they would otherwise be—perhaps unnecessarily so. You'll need to take pains to turn off font embedding on those documents where it is not specifically needed, in order to minimize document size.

If the main problem is setting the embedding options the way you want, you could create a macro that sets them for you. This would not be a difficult macro, and it could be assigned to a shortcut key or to a toolbar button—one click, and the options are properly set for the document that is open. The following is an example of a macro that turns on font embedding:

Sub EmbedTrueType()
    With ActiveDocument
        .EmbedTrueTypeFonts = True
        .SaveSubsetFonts = False
        .DoNotEmbedSystemFonts = True
    End With
End Sub

This macro sets all three options related to font embedding. If you want the settings to be different, you can change the True/False settings for each option. (Of course, you'll need to make sure that the .EmbedTrueTypeFonts property is always set to True in order to actually embed the fonts.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (231) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Embedding TrueType Fonts by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Decreasing Point Size

A shortcut for decreasing the point size of a font.

Discover More

Creating Custom Labels

There is a whole passel of labels pre-defined in Word. You are not limited to this passel, however; Word allows you to define ...

Discover More

Copying and Moving Footnotes

Want to get your footnotes from one place to another in a document, or even from one document to another document? It's easy ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Linking Word Documents

Want to add one document to another document? You can do it by adding links, described in this tip.

Discover More

Viewing Files of a Certain Type

When you choose to open a file, Word normally displays only those files that end with the .DOC extension. If you want to ...

Discover More

Viewing Document Statistics

As you develop a document, Word keeps track of certain statistics about the document itself. Here is how you can review those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share