Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting and Deleting Footnotes.

Inserting and Deleting Footnotes

Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Word 97, 2000, 2002, and 2003

Footnotes are used to provide printed annotations or references for a document. If you want to insert a footnote in your document, follow these steps:

Position the insertion point where you want the footnote mark to be located.
Choose Footnote from the Insert menu. You will see the Footnote and Endnote dialog box appear. (See Figure 1.)

Figure 1. Footnote and Endnote dialog box.

Click on OK. A footnote mark appears in your document. If you are in Normal view, the Footnotes window is displayed at the bottom of the document window. If you are in Page Layout view, the insertion point moves to the bottom of the page where the footnote will appear.
Enter your footnote, formatting it as you would any other text in your document.
If the Footnotes window is visible, click on Close at the top of the Footnotes window.

If you previously inserted footnotes into your document, and you want to later delete one of them, follow these steps:

Highlight the footnote reference mark in your document.
Press either Del or Ctrl+X.

The footnote is deleted and, if you are using auto-numbered footnotes, the remaining footnotes in your document are renumbered.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1059) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting and Deleting Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Printing Hidden Text

One of the formatting attributes you can add to text is to make it "hidden," which means you can control whether it is ...

Discover More

Changing Cell Alignment

Individual cells in a table can be aligned any way you desire. As pointed out here, just select the cell and apply the ...

Discover More

Summing Based on Part of the Information in a Cell

Excel provides a variety of tools that allow you to perform operations on your data based upon the characteristics of ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (menu)

Changing the Footnote Continuation Separator

When you add a really long footnote to a document, it could be that the entire footnote might not fit on the page where ...

Discover More

Jumping to a Relative Footnote

Footnotes can be a great addition to any document that needs detailed referencing of citations. You can navigate from one ...

Discover More

Returning to Your Document after Adding an Endnote

Endnotes are a required element in some types of writing. When you add an endnote, Word moves you to the end of your ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 4 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.