Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Hyphenating Your Document.

Hyphenating Your Document

by Allen Wyatt
(last updated December 13, 2014)

1

Hyphenation is the process of adding hyphens to words at the beginning of lines so the hyphenated part will fit at the end of the previous line. The hyphens are inserted between syllables in a word. Word can automatically hyphenate your document for you, or you can use the hyphenation tool to manually hyphenate your document. To use the hyphenation tool, follow these steps:

  1. Go to the beginning of your document (this is not necessary, but saves time when hyphenating).
  2. Choose Language from the Tools menu, then choose Hyphenation. Word displays the Hyphenation dialog box. (See Figure 1.)
  3. Figure 1. The Hyphenation dialog box.

  4. Use the controls in the dialog box to specify parameters of how the hyphenation is done.
  5. Select the Automatically Hyphenate Document check box if you want Word to make all the hyphenation decisions for you. When you subsequently click OK, you can skip the rest of the steps.
  6. Click the Manual button.
  7. You are shown the first possible hyphenation.
  8. If the word being proposed for hyphenation is long enough, you may be able to specify a different place for it to be hyphenated. Simply click on one of the proposed hyphenation points.
  9. Click on Yes to hyphenate the word at the noted point, or click on No to skip hyphenating the word. You are then shown the next possible hyphenation.
  10. Repeat steps 7 and 8 for the remainder of the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (993) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Hyphenating Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Window

When you get a lot of windows open on your screen, it can sometimes be difficult to locate the one with which you need to ...

Discover More

Continuing Your Numbering

If you have a couple of numbered lists separated by regular text paragraphs, you might want the secondary lists to be ...

Discover More

Limiting Lines in a Table Cell

When creating tables, Word automatically sets the size of the cells. But what if you want to make sure each cell is a certain ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Turning Off Paragraph Hyphenation

Need to make sure that a particular paragraph never has any hyphenated words in it? You can make sure that Word won't ...

Discover More

Turning Off Automatic Hyphenation for Parts of a Document

Word can hyphenate documents automatically, if you want it to. But what about those situations where you want most of a ...

Discover More

Understanding the Hot Zone

Need to hyphenate your document? Then you need to know about the hot zone because it controls how words are hyphenated

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

2015-08-04 11:54:13

Byju V

I am using word 2010. I cannot find the hyphenation option. Please help me.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share