Collapsing and Expanding Subdocuments

by Allen Wyatt
(last updated September 27, 2014)

1

Word allows you to organize your documents into a hierarchical relationship, such that one document is considered a master document and others are considered subdocuments. Many people use master documents to aggregate information presented in several subdocuments—for instance, each subdocument may represent a chapter in a book and the master document represents the entire book.

As you are working with your master document, you may find it handy (at times) to not see your entire subdocuments. Instead, you can view your subdocuments as simple links, instead of as an entire file. These links look very similar to hyperlinks: they are simply filenames shown in blue and underlined. When you move the mouse pointer over the link, it changes to a pointing finger. If you then click on the link, Word opens the subdocument in its own window.

When Word displays subdocuments as links, in Word terminology they (the subdocuments) are collapsed. When they are displayed as full files, they are expanded. To collapse your subdocuments, all you need to do is click your mouse on the Collapse Subdocuments tool on the Outline toolbar. If you later want to expand your subdocuments, you simply click your mouse on the Expand Subdocuments tool.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (882) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Unwanted Graph Paper Effect

When you open a document or start to use Word, do you see a background that looks like graph paper? It could be because of ...

Discover More

Changing Horizontal Orientation

One of the international features of Excel is the ability to switch the orientation of how information is presented. This tip ...

Discover More

Changing What Is Pasted in a Dialog Box

When you record a macro, Word very literally records what you do. This includes filling in various settings in dialog boxes. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Headers and Footers in Subdocuments

If you use master and subdocuments, you may wonder how to control headers and footers in the subdocuments. This tip shares ...

Discover More

Understanding Master and Subdocuments

Most people use Word to create regular documents that you edit, view, and print. The program also allows you to create a ...

Discover More

Moving Master and Subdocuments

If you need to move master documents or subdocuments from one place to another on your computer, you have to keep in mind the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 8?

2015-06-26 09:55:38

Vince

Hello,

I am preparing a rather large document for a school project and I am trying to figure out how to keep my sub-documents from collapsing. is there a setting in word that I can select so I do not have to manually go in and expand them to view the document as I would want my professor to see it.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.