Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Specifying an Index Page-Range Separator.

Specifying an Index Page-Range Separator

by Allen Wyatt
(last updated November 15, 2014)

When you insert the index field in your document you can indicate how you want Word to separate page ranges in your index. Normally, Word uses a dash to separate the numbers in a range, as in the following example:

Widgets: 27–28

The dash is inserted automatically as Word creates the index, provided that an index entry covers a page-break boundary. For example, if an index entry starts at the bottom of one page and ends at the top of the next page.

For some specialized indexes, you may want to use a different character other than a dash. You specify a different page range separator by adding the \g switch to your index field, followed by the character to use as a divider. For instance, the following field use specifies that a colon be used instead of a dash:

{index \g :}

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (795) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Specifying an Index Page-Range Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Dashes between Letters in Words

Sometimes typing isn't straight typing. Sometimes you need to perform special tasks, such as putting dashes between ...

Discover More

Converting to Octal

If you need to do some work in the base-8 numbering system (octal), you'll love two worksheet functions provided by Excel ...

Discover More

Removing Filters and Unhiding Rows and Columns on Multiple Worksheets

Need to remove filters and display all rows and columns in all your worksheets? It is not easy to do manually, but with a ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Creating an Index Entry for a Range of Pages

Putting together an index for your documents can be challenging, but Word provides some great tools to make the task ...

Discover More

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...

Discover More

Adding Quoted Words to an Index

It is not unusual to need to convert one notation in a document into another entirely different notation. For instance, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.