Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Specifying an Index Page-Range Separator.

Specifying an Index Page-Range Separator

by Allen Wyatt
(last updated November 15, 2014)

When you insert the index field in your document you can indicate how you want Word to separate page ranges in your index. Normally, Word uses a dash to separate the numbers in a range, as in the following example:

Widgets: 27–28

The dash is inserted automatically as Word creates the index, provided that an index entry covers a page-break boundary. For example, if an index entry starts at the bottom of one page and ends at the top of the next page.

For some specialized indexes, you may want to use a different character other than a dash. You specify a different page range separator by adding the \g switch to your index field, followed by the character to use as a divider. For instance, the following field use specifies that a colon be used instead of a dash:

{index \g :}

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (795) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Specifying an Index Page-Range Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Identical Margins

Need to get the margins on your document exactly right? It can be a challenge to get the Word settings where you need ...

Discover More

External Data Validation

When using data validation, you may want to reference a list of validation criteria contained on a different worksheet. ...

Discover More

Selecting a Column or Row in a Table

Selecting rows and columns in tables is a common task. Because of this, Word provides a couple of ways you can accomplish ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Creating an Index Entry

In order to create an index, you first need to create the entries that will be used to compile the index. Here's how you ...

Discover More

Putting Bold Words in an Index

There are several ways you can create an index in Word, but the first step is always to figure out what should go in the ...

Discover More

Improper Index Page Numbers

Adding an index to a document can be a nice finishing touch, particularly if the document is a long one. What happens if ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.