Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting an ASCII Table with Spaces.

Formatting an ASCII Table with Spaces

by Allen Wyatt
(last updated June 26, 2018)

It is not uncommon in many word processors to format tables with spaces. Enough spaces are inserted between each column to align the first letter of each column. Word, however, includes a table editor, which provides more flexibility in formatting and working with tables. Converting ASCII tables originally formatted with spaces to Word tables can be time consuming. The following VBA macro will do the formatting automatically. It assumes that each line represents a different row in the table, and that anything beyond a single space represents a division between columns.

Sub SpacesToTable
    With Selection.Find
        .ClearFormatting
        .Replacement.ClearFormatting
        .Text = " {2,}"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.ConvertToTable _
      Separator:=wdSeparateByTabs, _
      Format:=wdTableFormatNone
End Sub

Before running the macro, select the text you want to convert. When you run this macro, you will get the same thing you would get if you selected the option from the Table menu and then chose Text to Table. This means your columns might look funky; they will definitely need to be resized. But the hard work of getting rid of all the spaces has been done for you.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (781) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting an ASCII Table with Spaces.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Different Layouts for Footnotes

If you want to have footnotes appear in a different number of columns than what your text appears in, you may be out of ...

Discover More

ExcelTips: Amazing Array Formulas

Array formulas allow you to accomplish amazing things with your data, including things you cannot do with regular ...

Discover More

Renaming on the iPad

One of the great features of Google Drive is that the apps that make up the suite work on a wide variety of devices, all ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Resizing Table Columns with the Mouse

Once a table is inserted in your document, you can use the mouse to adjust the width of columns. The effect the mouse ...

Discover More

Fitting Text Into Cells

Need a way to make sure your text fits within the space available in a table cell? Word has a handy setting that will ...

Discover More

Expanding Width of All Tables

If you have a lot of tables in your documents, you might want to change the width of all of them. You can take forever ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.