Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Captions.

Formatting Captions

by Allen Wyatt
(last updated August 17, 2013)

Word includes a captioning feature that allows you to manually or automatically add captions in your document. These captions are typically placed with tables or other objects (such as figures) to identify them. For instance, you might have a caption such as "Figure 2" that appears below a figure.

When you use the captioning feature, Word automatically formats the caption using the Caption style. By default, the Caption style uses the same typeface as your Normal style, except it is bold. If you want to use a different set of attributes for your captions, all you need to do is change the Caption style. Follow these steps if you are using Word 97 or Word 2000:

  1. Choose the Style option from the Format menu. Word displays the Style dialog box.
  2. In the list of Styles, choose the Caption style.
  3. Click on Modify. Word displays the Modify Style dialog box.
  4. Click on Format and choose the portion of the style you want to change. The options available through the Format button utilize dialog boxes with which you are already familiar.
  5. Click on OK to save your modifications.
  6. Click on Close to dismiss the Style dialog box.

If you are using Word 2002 or Word 2003, you should instead follow these steps:

  1. Select Styles and Formatting from the Format menu. Word displays the Styles and Formatting task pane.
  2. In the task pane, scroll through the list of styles until you see the Caption style.
  3. Move the mouse pointer over the style name and then click on the down-arrow at the right side of the style name.
  4. Click on Modify. The Modify Style dialog box appears. (See Figure 1.)
  5. Figure 1. The Modify Style dialog box.

  6. Click on Format and choose the portion of the style you want to change. The options available through the Format button utilize dialog boxes with which you are already familiar.
  7. Click on OK to save your modifications.
  8. Close the Styles and Formatting task pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (623) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Captions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing a List of Building Blocks

Building Blocks are a great way to semi-automate the creation of common documents. At some point you may want to get a ...

Discover More

Replacing Some Smart Quotes

Smart quotes look great in a document, but may not be right for all instances of quote marks or apostrophes. If you need to ...

Discover More

Making a Cell's Contents Italics within a Macro

You can use macros to process information in your worksheets. You may want to use that macro to apply the italic attribute to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (MENU)

Changing Existing Captions

Word allows you to automatically create captions for various elements of your document, such as figures and tables. These ...

Discover More

Changing Caption Numbering Styles

Using Word's captioning feature can be a great boon for automatically numbering certain elements in your documents. It might ...

Discover More

Turning Off Automatic Captioning

Word can be configured so that it automatically adds captions to some of your design elements (tables, figures, etc.). Once ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share