Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Specifying a Label Stock for Saved Documents.

Specifying a Label Stock for Saved Documents

by Allen Wyatt
(last updated May 5, 2012)

Frances noted that if she prepares a sheet of labels using the Avery 5066 label and then saves that sheet of labels as a Word document, when she later loads the Word document she can no longer tell which label stock (Avery 5066) the document should be printed upon. Frances wonders if there is some place she can look within the document to see what label stock is should be printed upon.

The short answer is that there is no place you can look to see the proper label stock to use—unless you create that place. There are a couple of different ways you can do this. For instance, you could open the Properties dialog box for the document and then enter the label stock information into the Comments field. This will be saved with the document and you can later refer to it with no problem.

Another possibility is to create a footer or header for the label document and place the information in one of them. This works great if you are using a label stock in which the labels don't take up the entire sheet area; the header or footer could be printed in this "unused" area, and would always be a reminder of which stock should be used.

Still another unique way to keep track of the information is to follow these general steps:

  1. Create your label document as you normally would.
  2. Create a new style that uses the same name as your label stock (for instance, name the style "Avery 5066"). The style doesn't need to be any different than the normal style used for the labels in your document.
  3. Apply the style to the first paragraph in the document.
  4. Save your label document.

Now, whenever you open the document and the insertion point is in the first paragraph, you'll see the label stock in the Style dropdown of the Formatting toolbar.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (582) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Specifying a Label Stock for Saved Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Opening a Workbook with Two Windows

If you open a workbook and notice that Excel displays two windows for it, this has to do with how the workbook was saved. ...

Discover More

Returning Zero When a Referenced Cell is Blank

Reference a cell in a macro, and if that cell is blank Excel normally equates that to a zero value. What if you don't want ...

Discover More

Listing Combinations

You can easily use the COMBIN worksheet function to determine the number of combinations that can be made from a given number ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Setting Default Label Formats

Setting default formats for envelopes is easy; setting them for labels is not so easy. Here are some ideas on things you can ...

Discover More

Using the Address Book

Ways to use the address book when printing envelopes and labels.

Discover More

Picking a Starting Label

If you use the Labels feature in Word, you may want to specify which label to use as the starting point when printing. Here ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.