Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Viewing Footnotes and Endnotes.
by Allen Wyatt
(last updated July 8, 2017)
Word implements a full-featured footnote and endnote system that allows you total control over where and how footnotes and endnotes are printed. If you are viewing your document in Print Layout view, the footnotes or endnotes appear in your document the same as any other text—at the place where they are configured to appear on the printout.
If you are viewing your document in Normal view, footnotes and endnotes are not normally visible. Word opens the Footnotes or Endnotes window at the bottom of the document window whenever you insert a footnote or endnote. Most users, when they are through entering the note text, close the window so they will be able to see more of their document at once. If you later want to view the footnotes or endnotes window, you can use the Footnotes option from the View menu to display the Footnotes or Endnotes window. You can then make changes to footnotes or endnotes in the window, if you so desire.
If you have both footnotes and endnotes defined in the same document, Word will ask you to indicate which you want to view prior to displaying the Footnotes or Endnotes window. All you need to do is select which one you want to view, and then click your mouse on OK.
Once the Footnotes or Endnotes window is displayed, you can select which type of notes are displayed in the window. You do this by using the drop-down Footnotes control at the top of the window to select what you want displayed. If you choose All Footnotes, then the footnotes are displayed; choosing All Endnotes displays all the endnotes for your document.
To close the footnotes window, you can either click your mouse on the Close button at the top of the Footnotes window, or you can again choose Footnotes from the View menu.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (499) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Viewing Footnotes and Endnotes.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Tired of all those footnotes hanging on the bottom of each page in your document? You can get rid of them in one step, as ...Discover More
If you want to have footnotes appear in a different number of columns than what your text appears in, you may be out of ...Discover More
Endnotes are indispensable in some types of writing. You may want to create endnotes, however, that don't follow the ...Discover More
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.