Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Document's Path.

Inserting a Document's Path

by Allen Wyatt
(last updated May 19, 2014)

Brian knows he can insert, in his document, the FILENAME field with the /p switch; this inserts the path and filename under which the document is stored. He would like, however, to only insert the path without the actual filename.

There are two ways you can approach this problem. The first is to modify how you use the FILENAME field in your document. When you insert the field, it should look similar to the following. (If you can't see the field code, place the insertion point within the field result and press Shift+F9.)

{ FILENAME \p }

What you want to do is change the field code so it looks like this:

{ FILENAME \p \* MERGEFORMAT }

Now, collapse the field by making sure the insertion point is within the code and pressing F9. The field results should still show the full path, along with the filename. Select the file name and then format it as hidden text. Even if the field is updated, the filename will remain as hidden text. As you learn in other WordTips, you can turn off the display of hidden text and you can cause hidden text to not be printed.

The second approach is to use a macro to insert just the information you need. This approach becomes necessary if you are using hidden text for other purposes. The following is an example of a macro that will insert the path:

Sub PathOnly()
    With ActiveDocument
        If Len(.Path) = 0 Then .Save
        Selection.TypeText .Path & "\"
    End With
End Sub

To use the macro, just put the insertion point where you want the path to appear and run it. If the document has not been saved (the only time the path length will be 0), then the user is prompted to save it. Because the macro inserts the path that is current when the macro is run, if you later change where the document is stored, you'll need to delete the old path from the document text and then run the macro again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (391) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Document's Path.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making Draft View the Default View

Word normally uses Print Layout view to display your documents. You may want, instead, to always use Draft view. Here's how ...

Discover More

Picking a Number Format For an Axis

Microsoft Graph is a handy way to add charts to your document if you don't have access to Excel. Here's how to adjust the ...

Discover More

Specifying Your Target Monitor

When using Word to create content that will end up on the Web, it is helpful to know the probable screen resolution of those ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Exactly Positioning Text

If you need to control exactly where text will appear on the page or relative to other text, you need to know about the ...

Discover More

Counting Fields in a Document

Need to count the number of times a particular field appears in a document? It's easy to do when you apply the techniques ...

Discover More

Displaying Blanks when Summing to Zero

If you use fields to sum the information in your table columns, you might want to display a blank when the sum is zero. The ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share