Changing the Context (Shortcut) Menus

by Allen Wyatt
(last updated September 17, 2022)

When you right-click on an item within Windows, a Context menu is displayed. The items listed on the Context menu vary, depending on the item on which you are right-clicking. Within Word, Context menus are referred to as Shortcut menus. (It is unclear why Word would use different terminology than Windows does.) Word allows you to modify the Shortcut menus which appear when you right-click on an item within your document. As an example of the process you can follow to make changes, try these steps. (These steps assume you want to change the Shortcut menu that appears when you right-click on text within your document.)

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Toolbars tab is selected. (See Figure 1.)
  3. Figure 1. The Toolbars tab of the Customize dialog box.

  4. Scroll through the list of toolbars, and select the Shortcut Menus item. A floating Shortcut Menus toolbar appears.
  5. The toolbar has three items on it. These items represent the three categories of Shortcut menus used by Word.
  6. Click on Text, then choose Text from the drop-down list. This displays the actual Shortcut menu that appears when you right-click on text within your document.
  7. Within the Customize dialog box, click on the Commands tab. (See Figure 2.)
  8. Figure 2. The Commands tab of the Customize dialog box.

  9. Using the Categories list, choose the type of item you want to add to the Shortcut menu. This modifies the commands listed in the Commands list.
  10. Drag items from the Commands list to the position where you want them to appear on the Shortcut menu.
  11. To rename an item on the Shortcut menu, right-click on it and specify the name.
  12. To delete an item on the Shortcut menu, drag the item off the menu.
  13. Repeat steps 7 through 10 to continue modifying the menu.
  14. Close the Shortcut Menus toolbar.
  15. Click Close in the Customize dialog box when you are done.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (389) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Numerator Height Spacing in the Equation Editor

The Equation Editor is a great way to add an professional-looking equation to your document. It allows you to modify many ...

Discover More

Displaying the Selected Cell's Address

Need to know the address of the cell that is currently selected? There is no worksheet function to return this ...

Discover More

Adding Ordinal Notation to Dates

Want to add an ordinal suffix to a number, as in 2nd, 3rd, or 4th? Excel doesn't provide a way to do it automatically, ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Animated Menus

Want to get a bit fancy with how the Word interface behaves? You can configure Word so that its menus don't just appear, ...

Discover More

The Case of the Vanished Menu Bar

Can't find your menu bar any more? Here are some things you can try to get that important feature back on your screen ...

Discover More

Adding Your Own Menu Items

You can customize Word to your heart's content. One way to customize the program is by adding options to the Word menus. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.