Changing the Context (Shortcut) Menus

by Allen Wyatt
(last updated February 19, 2011)

5

When you right-click on an item within Windows, a Context menu is displayed. The items listed on the Context menu vary, depending on the item on which you are right-clicking. Within Word, Context menus are referred to as Shortcut menus. (It is unclear why Word would use different terminology than Windows does.) Word allows you to modify the Shortcut menus which appear when you right-click on an item within your document. As an example of the process you can follow to make changes, try these steps. (These steps assume you want to change the Shortcut menu that appears when you right-click on text within your document.)

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Toolbars tab is selected. (See Figure 1.)
  3. Figure 1. The Toolbars tab of the Customize dialog box.

  4. Scroll through the list of toolbars, and select the Shortcut Menus item. A floating Shortcut Menus toolbar appears.
  5. The toolbar has three items on it. These items represent the three categories of Shortcut menus used by Word.
  6. Click on Text, then choose Text from the drop-down list. This displays the actual Shortcut menu that appears when you right-click on text within your document.
  7. Within the Customize dialog box, click on the Commands tab. (See Figure 2.)
  8. Figure 2. The Commands tab of the Customize dialog box.

  9. Using the Categories list, choose the type of item you want to add to the Shortcut menu. This modifies the commands listed in the Commands list.
  10. Drag items from the Commands list to the position where you want them to appear on the Shortcut menu.
  11. To rename an item on the Shortcut menu, right-click on it and specify the name.
  12. To delete an item on the Shortcut menu, drag the item off the menu.
  13. Repeat steps 7 through 10 to continue modifying the menu.
  14. Close the Shortcut Menus toolbar.
  15. Click Close in the Customize dialog box when you are done.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (389) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Putting Character Codes to Work

If you know the character codes for some characters of interest, you can use those codes to do lots of tasks. This tip ...

Discover More

Changing from Pirated to Permitted Software

When you install Microsoft Office, you are required to enter a product key that unlocks the software for your use. This ...

Discover More

Using a Macro to Change the Formatting of All Instances of a Word

If you have a word that you need to make sure is formatted the same way throughout your document, there are several ways you ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Animated Menus

Want to get a bit fancy with how the Word interface behaves? You can configure Word so that its menus don't just appear, they ...

Discover More

Custom Menu Stays, but Options Disappear

It can be disconcerting when a custom menu you've used for years suddenly loses all the options it previously contained. Here ...

Discover More

Keeping Full Menus Displayed

Word allows menus to be displayed in two modes. The default mode, which displays menu options dynamically, drives some people ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 8?

2017-02-17 10:56:26

Marshall Miller

When in Word 2016 is there a way to customize the Word Shortcut menu so that the Aa from the top of the ribbon can be in the shortcut menu? If so how do I do that?


2016-05-03 09:58:16

Rebecca

I wish to change the selections on the right click menu as edits are being done to a document. Please respond with the method to do this for Word 2016.


2016-02-24 21:29:14

Sarah

I was wondering if there was an updated version of this tip as I don't have a tools tab and can't find customize anywhere except for the ribbon!

Thanks


2015-04-24 17:04:04

Jamie Dimmel

Thank you for this tip. I've used LibreOffice Writer a little and one of the few things I liked was the Context Menu entry to edit the Style. This makes using Word 2000 even easier.


2013-09-08 09:35:19

Harvey

Need to edit the shortcut toolbar in 2013.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.