Changing the Context (Shortcut) Menus

by Allen Wyatt
(last updated October 21, 2019)

11

When you right-click on an item within Windows, a Context menu is displayed. The items listed on the Context menu vary, depending on the item on which you are right-clicking. Within Word, Context menus are referred to as Shortcut menus. (It is unclear why Word would use different terminology than Windows does.) Word allows you to modify the Shortcut menus which appear when you right-click on an item within your document. As an example of the process you can follow to make changes, try these steps. (These steps assume you want to change the Shortcut menu that appears when you right-click on text within your document.)

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Toolbars tab is selected. (See Figure 1.)
  3. Figure 1. The Toolbars tab of the Customize dialog box.

  4. Scroll through the list of toolbars, and select the Shortcut Menus item. A floating Shortcut Menus toolbar appears.
  5. The toolbar has three items on it. These items represent the three categories of Shortcut menus used by Word.
  6. Click on Text, then choose Text from the drop-down list. This displays the actual Shortcut menu that appears when you right-click on text within your document.
  7. Within the Customize dialog box, click on the Commands tab. (See Figure 2.)
  8. Figure 2. The Commands tab of the Customize dialog box.

  9. Using the Categories list, choose the type of item you want to add to the Shortcut menu. This modifies the commands listed in the Commands list.
  10. Drag items from the Commands list to the position where you want them to appear on the Shortcut menu.
  11. To rename an item on the Shortcut menu, right-click on it and specify the name.
  12. To delete an item on the Shortcut menu, drag the item off the menu.
  13. Repeat steps 7 through 10 to continue modifying the menu.
  14. Close the Shortcut Menus toolbar.
  15. Click Close in the Customize dialog box when you are done.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (389) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is nine more than 6?

2021-04-15 10:20:34

TerraD

Addon for my Comment 2021-04-15 09:53:29:

Probably you want to add the 'Paragraph...' not only to "Table Text" context menu, but to the context menus "Table Cells" and "Whole Table" as well! Please note: the 'Before:=7' value might be different for each context menu. I found the correct value be trial and error, but a better way is to loop through the items:

Sub EnumerateItems()
Dim myCB As CommandBar
Dim myCBC As CommandBarControl
Dim iX As Long
Set myCB = CommandBars("Table Text")
iX = 1
For Each myCBC In myCB.Controls
Debug.Print iX, myCBC.ID, myCBC.Caption
iX = iX + 1
Next
End Sub


2021-04-15 09:53:29

TerraD

No tools menu (Word 2010 and up)? This is a solution for programmers and not for endusers:
I had the problem to Insert the 'Paragraph...' command into the 'Table Context menu' in Word 2010. As others here, I do not have a Tools menu. After some investigation I found, that the following command in the VBA immediate window will do the trick:

CommandBars("Table Text").Controls.Add ID:=779, Before:=7

To understand how this works search for "CommandBars("Table Text").Controls.Add ID:=779" - there you will learn as well how to remove it as well. And you will find ways to find the names of context menus and possible commands (Paragraph, Font, Text alignment, ..)

To make your change permanent and valid for all future use you have to apply the above change to the 'Normal.dotm' file and save it!


2021-03-08 13:20:20

xxx

Do these commands still exist anywhere in Office 365? I don't think so. I can't immediately find how to change the right-click menu in Word 365


2020-12-25 14:47:50

ToxicOne

Too bad this applies to (almost) two decades ago.


2019-04-22 05:44:39

YossiD

Regarding some of the questions already asked, the ribbon version of Word (at least the early ones - 2007, 2010, etc.) do not support editing the context menus. However, if you still have Word 2003 installed somewhere, you can edit them there and then include them in a template that you can then use for ribbon version of Word. I have done that and it works.

Now, to my question. There are dozens of shortcut menus. How do you know which is which? Is there any way to see the name of the context/shortcut menu when invoking it so as to know which one to modify?


2018-03-11 16:46:58

Crystal

Bless your heart for this tip. . . I searched online for at least an hour to figure out how to paste when I right click on a highlighted misspelling instead of getting spelling suggestions. Thank you!


2017-02-17 10:56:26

Marshall Miller

When in Word 2016 is there a way to customize the Word Shortcut menu so that the Aa from the top of the ribbon can be in the shortcut menu? If so how do I do that?


2016-05-03 09:58:16

Rebecca

I wish to change the selections on the right click menu as edits are being done to a document. Please respond with the method to do this for Word 2016.


2016-02-24 21:29:14

Sarah

I was wondering if there was an updated version of this tip as I don't have a tools tab and can't find customize anywhere except for the ribbon!

Thanks


2015-04-24 17:04:04

Jamie Dimmel

Thank you for this tip. I've used LibreOffice Writer a little and one of the few things I liked was the Context Menu entry to edit the Style. This makes using Word 2000 even easier.


2013-09-08 09:35:19

Harvey

Need to edit the shortcut toolbar in 2013.


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