Getting Rid of Addresses

by Allen Wyatt
(last updated October 6, 2018)

When you are working in the Envelopes and Labels dialog box, there is a small icon located near the top of both the Envelopes and Labels tabs. This icon looks like a small, open book, and is called the Insert Address tool. It is used to insert an address from your Outlook address book into the fields of the dialog box. John is running into a problem because many of the addresses accessed through the tool are outdated, and they need to be deleted. He tried to delete them in both Word and in Outlook, but without success.

In order to fully delete an address from this tool, you need to follow these steps:

  1. Display the Envelopes and Labels dialog box. (See Figure 1.)
  2. Figure 1. The Envelopes and Labels dialog box.

  3. Click on the Insert Address tool.
  4. Word may display the Choose Profile dialog box. (See Figure 2.) If so, choose the communications profile you want Word to use, and then click OK.
  5. Figure 2. The Choose Profile dialog box.

  6. Word displays the Select Name dialog box. (See Figure 3.) In the list of contacts, right-click the name you want to delete. Word displays a Context menu.
  7. Figure 3. The Select Name dialog box.

  8. Do not choose Delete from the Context menu; this won't permanently delete the name.
  9. Select the Properties option from the Context menu. Word displays the full contact information for the selected contact name.
  10. Choose Delete from the File menu. The contact is deleted and removed from the Select Name dialog box.
  11. Repeat steps 4 thorough 7 if you want to delete any additional contacts.
  12. Close the Select Name dialog box when you are through deleting.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (294) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


Continuous Formatting for Footnotes

If you've got a lot of short footnotes in a document, you might be looking for a way to save space by "crunching up" the ...

Discover More

Previewing Your Web Page

Need to see what your document would look like as a Web page? Word allows you to get a glimpse by using the Web Page ...

Discover More

Copying Dates a Year Into the Future

Need to copy a range of dates and update them to a different year? Here are a number of ways to accomplish this task with ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Picking Which Outlook Address to Use in Word

If your Outlook contacts have more than one address each, you may want to select which one is used in Word. This tip ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.