Getting Rid of Addresses

Written by Allen Wyatt (last updated October 6, 2018)
This tip applies to Word 97, 2000, 2002, and 2003

When you are working in the Envelopes and Labels dialog box, there is a small icon located near the top of both the Envelopes and Labels tabs. This icon looks like a small, open book, and is called the Insert Address tool. It is used to insert an address from your Outlook address book into the fields of the dialog box. John is running into a problem because many of the addresses accessed through the tool are outdated, and they need to be deleted. He tried to delete them in both Word and in Outlook, but without success.

In order to fully delete an address from this tool, you need to follow these steps:

Display the Envelopes and Labels dialog box. (See Figure 1.)

Figure 1. The Envelopes and Labels dialog box.

Click on the Insert Address tool.
Word may display the Choose Profile dialog box. (See Figure 2.) If so, choose the communications profile you want Word to use, and then click OK.

Figure 2. The Choose Profile dialog box.

Word displays the Select Name dialog box. (See Figure 3.) In the list of contacts, right-click the name you want to delete. Word displays a Context menu.

Figure 3. The Select Name dialog box.

Do not choose Delete from the Context menu; this won't permanently delete the name.
Select the Properties option from the Context menu. Word displays the full contact information for the selected contact name.
Choose Delete from the File menu. The contact is deleted and removed from the Select Name dialog box.
Repeat steps 4 thorough 7 if you want to delete any additional contacts.
Close the Select Name dialog box when you are through deleting.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (294) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Repeating Cell Contents

Want to repeat cell contents over and over again within a single cell? Excel provides two ways you can duplicate the content.

Discover More

An Average that Excludes Zero Values

Excel allows you to use functions and formulas to analyze your data. One way you can analyze your data is to use the ...

Discover More

Protecting Bookmarks

Bookmarks are a great boon in developing and working with documents--"until someone deletes them. When it comes to ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Picking Which Outlook Address to Use in Word

If your Outlook contacts have more than one address each, you may want to select which one is used in Word. This tip ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is one more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.