Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Defining a Shortcut for a Macro.

Defining a Shortcut for a Macro

by Allen Wyatt
(last updated August 12, 2015)

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you to opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Select Customize from the Tools menu. You will see the Customize dialog box.
  2. Click on the Keyboard button. Word displays the Customize Keyboard dialog box. (See Figure 1.)
  3. Figure 1. The Customize Keyboard dialog box.

  4. Scroll through the Categories list and select the Macros category. The list at the right side of the dialog box changes to show the currently available macros.
  5. In the Macros list, select the macro you want assigned to the shortcut key.
  6. With the insertion pointer in the Press New Shortcut Key box, press the shortcut key you want to use. For instance, if you want to use Ctrl+Alt+J, press that.
  7. Just below the Press New Shortcut Key box you can see whether the shortcut key is already assigned to a different function.
  8. Click on Assign.
  9. Repeat steps 4 through 7 for each change you want to make.
  10. Close all the open dialog boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (209) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Defining a Shortcut for a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to a Footnote

Jumping to a specific footnote can be very handy if your document has a lot of footnotes in it. Word provides the capability ...

Discover More

Using Leaders with Tab Stops

Tab stops allow you to modify the horizontal position at which text is positioned on a line. Word allows you to preface the ...

Discover More

Plotting Times of Day

Got a chart created from your worksheet? You can plot times of day in the chart if you apply the simple techniques in this ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (MENU)

Detecting an Open Dialog Box

Macros can be used to perform all sorts of tasks within Word. Some tasks can even occur at whatever time interval you desire. ...

Discover More

Setting the Left Indent of a Paragraph in a Macro

When using a macro to format text, you can set all sorts of attributes for paragraphs or individual characters. On attribute ...

Discover More

Occurrences of a Text String within a Document

You may have a need to find out how many times a certain text string occurs within a document. You can find out manually ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share