Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Defining a Shortcut for a Macro.

Defining a Shortcut for a Macro

by Allen Wyatt
(last updated August 12, 2015)

5

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you to opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Select Customize from the Tools menu. You will see the Customize dialog box.
  2. Click on the Keyboard button. Word displays the Customize Keyboard dialog box. (See Figure 1.)
  3. Figure 1. The Customize Keyboard dialog box.

  4. Scroll through the Categories list and select the Macros category. The list at the right side of the dialog box changes to show the currently available macros.
  5. In the Macros list, select the macro you want assigned to the shortcut key.
  6. With the insertion pointer in the Press New Shortcut Key box, press the shortcut key you want to use. For instance, if you want to use Ctrl+Alt+J, press that.
  7. Just below the Press New Shortcut Key box you can see whether the shortcut key is already assigned to a different function.
  8. Click on Assign.
  9. Repeat steps 4 through 7 for each change you want to make.
  10. Close all the open dialog boxes.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (209) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Defining a Shortcut for a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting a Bookmark

Create a bookmark and you may, at some future point, need to delete that bookmark. It's easy to do, as described in this tip.

Discover More

Conditionally Formatting Cells Containing Dates

Need to know if a particular cell contains a date value? Excel doesn't have a worksheet function to determine this ...

Discover More

Using the REPT Function

Excel includes a handy function that allows you to repeat characters or strings of characters. How you use the REPT ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Converting Strings to Numbers

When creating macros, you often need to convert a text string that contains numbers into actual numeric values. You do ...

Discover More

Creating a String

Need to use a macro to create a text string? One easy way to do it is to use the String function, described in this tip.

Discover More

Toggling Font Assignments in a Macro

If you need to quickly switch a text selection from one typeface to another, one way you can do it is with a macro. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 4?

2016-12-14 09:39:39

Iversen

Even if I have assigned a shortcut key and it works to run my macro I do not see this shortcut key in Current keys in the customize keyboard windows. I see it only when I make the macro, but closing and opening word and the shortcut key is not displayed anymore (even if it works perfectly)


2016-11-17 09:12:46

Alan Elston

I think a small Typo at 6. – it should read “..Just to the left of....”

It might be worth emphasising at 5. That you must use the actual Key Ctrl and a letter or the Keys Ctrl and Alt and a letter. You cannot type in a string such as “Ctrl+Alt+B”. You also cannot paste in a string of a valid combination.

Alan


2016-04-21 06:37:19

Ander

Allen, you're so helpful! I think these Sharon Parq people should include your name in the company name. Sharon Parq Allen—has a nice ring to it, doesn't it?


2014-09-09 04:14:32

Trey Ryder

I want to create a macro that will delete highlighting on the text. I have created other macros without a problem, but this one won't work. What is the secret to creating a macro that will delete highlighting on text?
Thanks very much.


2012-10-29 14:00:59

Linda

How do you find the shortcut key once it has been established? I made a macro but I can't see what the shortcut key is that I assigned to it.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.