Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Defining a Shortcut for a Macro.

Defining a Shortcut for a Macro

Written by Allen Wyatt (last updated April 2, 2022)
This tip applies to Word 97, 2000, 2002, and 2003

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you to opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

Select Customize from the Tools menu. You will see the Customize dialog box.
Click on the Keyboard button. Word displays the Customize Keyboard dialog box. (See Figure 1.)

Figure 1. The Customize Keyboard dialog box.

Scroll through the Categories list and select the Macros category. The list at the right side of the dialog box changes to show the currently available macros.
In the Macros list, select the macro you want assigned to the shortcut key.
With the insertion pointer in the Press New Shortcut Key box, press the shortcut key you want to use. For instance, if you want to use Ctrl+Alt+J, press that.
Just below the Press New Shortcut Key box you can see whether the shortcut key is already assigned to a different function.
Click on Assign.
Repeat steps 4 through 7 for each change you want to make.
Close all the open dialog boxes.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (209) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Defining a Shortcut for a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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