Displaying the Outlining Toolbar by Default

by Allen Wyatt
(last updated August 9, 2014)

The Outlining toolbar in Word contains a number of tools that are very helpful, and not just when you are working in Outline view. Most notably it contains two tools that are helpful for tables of contents. One tool, Update TOC, is great for updating the TOC while you are developing the document. The other tool, Go To TOC, allows you to jump back to the TOC from any place in the document.

Because these tools are so helpful, some people like to display the Outlining toolbar all the time. It displays automatically when you switch to Outline view, but at other times you must choose View | Toolbars | Outlining to display it. Getting the Outlining toolbar to display at all times is a bit trickier. The only way to do this is by using a macro that runs automatically when you start Word. You can do this by adding the following macro to the Normal.dot template:

Sub AutoOpen()
    CommandBars("Outlining").Visible = True
End Sub

If you prefer not to use a macro, you should consider simply giving up on the Outlining toolbar and creating your own custom toolbar. If all you are interested in is the TOC-related tools, this is a very easy thing to do:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure that the Commands tab is displayed. (See Figure 1.)
  3. Figure 1. The Commands tab of the Customize dialog box.

  4. In the Categories list, choose All Commands.
  5. Scroll through the list of commands and select GotoTableOfContents.
  6. Drag the GotoTableOfContents tool out of the list and drop it at the toolbar location where you want it to appear.
  7. Scroll through the list of commands and select UpdateTableOfContents.
  8. Drag the UpdateTableOfContents tool out of the list and drop it at the toolbar location where you want it to appear.
  9. Close the Customize dialog box.

With the two tools appearing on a different toolbar, you no longer need to display the Outlining toolbar all the time.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (205) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Excel Information to a Web Page

Besides saving a worksheet as a complete Web page, you can also save smaller portions of your data to an existing Web page. ...

Discover More

Deleting All Graphics

Graphics can really add pizzazz to a worksheet, but they can also present some drawbacks. If you want to get rid of all the ...

Discover More

Limiting Directories in the FILENAME Field

When you use the FILENAME field in a document, it can include the full path name that leads to your file. This might be too ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Using Large Toolbar Buttons

Having trouble seeing the icons used on the various Word toolbars? You can make the tools larger (and easier to see) by using ...

Discover More

Changing Toolbar Location

If you don't like where your toolbars are located, just move them around.

Discover More

Finding a Missing Toolbar

A few methods for finding an errant toolbar in Word.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.