Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Replacing Hidden Text.

Replacing Hidden Text

by Allen Wyatt
(last updated March 11, 2016)

If you have a document full of hidden text, you may wonder how to convert all that text so it is non-hidden. The answer is to use Word's Find and Replace feature. Follow these steps:

  1. Press Ctrl+Home to jump to the beginning of the document. (This isn't technically necessary, but makes finding and replacing just a bit easier.)
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  3. Click the More button, if it is available. (See Figure 1.)
  4. Figure 1. The Replace tab of the Find and Replace dialog box.

  5. Make sure there is nothing in the Find What box, and that the insertion point is in the box.
  6. If the No Formatting button is available, click it.
  7. Click the Format button and choose Font. Word displays the Find Font dialog box. (See Figure 2.)
  8. Figure 2. The Find Font dialog box.

  9. Click the Hidden check box. A check mark should appear in the check box. (If a check mark doesn't appear, keep clicking the check box until one does.)
  10. Click OK. The Find Font dialog box disappears, and the word "Hidden" appears beneath the Find What box.
  11. Make sure there is nothing in the Replace With box, and that the insertion point is in the box.
  12. If the No Formatting button is available, click it.
  13. Click the Format button and choose Font. Word displays the Replace Font dialog box.
  14. Click the Hidden check box twice. The check box should be empty. (If it is not empty, keep clicking the check box until it is.)
  15. Click OK. The Replace Font dialog box disappears, and the words "Not Hidden" appear beneath the Replace With box.
  16. Click Replace All.

This series of steps finds all the text in the document that has the Hidden attribute set. It then turns off the attribute, so that none of your text is hidden any more.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (151) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Replacing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Calculating a Sum for a Range of Dates

If you use Excel to track information based on dates, you may wonder how to get a sum for only certain dates that you ...

Discover More

Adjusting Formulas for Top-Added Rows

Formulas are the heart of using Excel, and formulas often refer to ranges of cells. How you insert cells into the referenced ...

Discover More

Direction Arrows Confused

What do you do if you open a document, only to find that the arrow keys don't work the way that they should? The first step ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Finding Formatted Bulleted Paragraphs

Want to find the bulleted paragraphs within a large document? Word doesn't have a built-in way to search for this formatting. ...

Discover More

Selective Formatting using Find and Replace

The Find and Replace tool in Word allows you to check for formatting in what you search for and use formatting in your ...

Discover More

Searching for Character Formatting

Need to look for a piece of text possessing a particular formatting attribute? Here's the skinny on how this is accomplished.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.