Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding Tags to Text.

Adding Tags to Text

by Allen Wyatt
(last updated October 12, 2013)

4

If you love working in HTML, you know that it is created by simply adding tags to regular text. Tags do nothing more than describe how a browser should display the text. HTML can be created by hand or automatically, by program. You can even use Word to create your HTML for you. What if you don't want Word to do the HTML automatically, but you want to use Word's tools to help you in your HTML creation? For instance, you might want to search for italicized text within a document and then surround it with the HTML tags that signify the text should be displayed in italics. You can do this by following these steps:
  1. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  2. Click on the More button, if it is available. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. With the insertion point in the Find What box, click the Format button and choose Font. Word displays the Find Font dialog box. (See Figure 2.)
  5. Figure 2. The Find Font dialog box.

  6. In the Font Style list, choose Italic.
  7. Click on OK to dismiss the Find Font dialog box.
  8. In the Replace With box, enter "<i>^&</i>" (without the quote marks). Both <i> and </i> are HTML tags for italics, and ^& is the special code for the Find What text. In other words, you want to replace what you find with what you found, but make sure it is surrounded by the HTML tags for italics.
  9. With the insertion point still in the Replace With box, click the Format button and choose Font to again display the Find Font dialog box.
  10. Scroll down in the Font Style list and choose Not Italic. You want to do this so that when the find and replace operation is done, not only have you added the proper HTML tags, but you are turning off the italics attribute of the found text. This is important so that if you later run the same macro on the same document, you don't get large numbers of nested HTML tags.
  11. Click on OK to dismiss the Find Font dialog box.
  12. Click on Replace All to process the entire document, or use the other buttons in the Find and Replace dialog box to step through the occurrences of italic text one at a time.
The same find and replace technique can be used to add other HTML tags, as desired. For instance, you could add the tags for bold text, <b> and </b> by searching for Bold in step 4, using the proper tags in step 6, and replacing with Not Bold in step 8.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1904) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding Tags to Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying Chart Sizes

If you need a number of charts in your workbook to all be the same size, it can be a bother to manually change each of them. ...

Discover More

Defining Protected Sections as a Building Block

Building Blocks can be very useful in creating documents from standard parts and pieces. But what if the text you want to use ...

Discover More

Inserting and Deleting Footnotes

Footnotes are essential in some types of writing. When you need to add footnotes to your documents, you'll appreciate the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Finding Formatted Bulleted Paragraphs

Want to find the bulleted paragraphs within a large document? Word doesn't have a built-in way to search for this formatting. ...

Discover More

Searching for Character Formatting

Need to look for a piece of text possessing a particular formatting attribute? Here's the skinny on how this is accomplished.

Discover More

Replacing Hidden Text

Word allows you to format text so it can be easily hidden from view and from printing. If you want to convert the hidden text ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2016-05-13 06:42:57

Rafal

I noticed now that this method don't work propierty for text in table cell.

For example. If below only "bold" word is bolded:

This is bold text

then in results I have:

This is bold<b></b> text


2016-01-21 05:52:38

Sanjay Kumar

How will convert XML tag to MS word style using the macro in MS 2003 eg. XML TAg is <abc> and style in ms word should be same e.g "abc".


2015-08-08 04:55:16

DD

I've got word 97 and am trying to create paragraph tags. Have tried to follow your advice but got stuck. Should I be doing something different.


2013-10-24 12:56:40

Ivan

Thank you! It is exactly what I was looking for. ++++


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.