Inserting Multiple Drawing Objects

by Allen Wyatt
(last updated January 6, 2017)

2

There may be times when you want to insert multiple drawing objects (such as squares, rectangles, ovals, or circles) in your document. Rather than click on the drawing tools on the Drawing toolbar before creating each object, Word provides a nifty shortcut. All you need to do is double-click on the drawing tool you want to use. For instance, you can double-click on the Rectangle tool if you want to draw rectangles or squares. Word "locks" the tool into place, and you can create as many of the objects as you desire. When you are done creating them, click on the tool again or press the Esc key to return the mouse pointer to normal.

You can apply the same concept to creating AutoShapes, but the process is just a bit longer. Follow these steps:

  1. Click on the AutoShapes tool on the Drawing toolbar. Word presents a listing of AutoShape categories.
  2. Click on the category you want to use. Word displays a wide array of AutoShapes you can use.
  3. Notice that at the top of the AutoShapes menu there is a small horizontal bar. Click on this bar and drag it to some other location on your screen. When you release the mouse button, the AutoShapes menu appears on its own, floating on your desktop. (See Figure 1.)
  4. Figure 1. The AutoShapes menu can float above your desktop.

  5. Double-click on any item on the menu. It remains selected.
  6. Create any number of that AutoShape in your document.
  7. Press Esc or click on the AutoShape again (in the floating menu) to return the mouse pointer to normal.

When you no longer need the floating AutoShapes menu, click the X in the upper-right corner of the menu and it will disappear.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (64) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Generating a Web Page

Want your worksheets to be available to others on the Internet? Excel provides a way you can save your data in HTML format, ...

Discover More

Controlling the Hidden Text Attribute

Want your macro to change the Hidden attribute for some text in your document? It's easier to change than you might think.

Discover More

Changing the Attached Template

Templates, when attached to a document, can greatly affect how that document looks. You can change from one template to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Using AutoShape Connectors

If you add AutoShapes to the drawing canvas, you can use connector lines between those shapes. Here's how to add them to your ...

Discover More

Drawing Lines

Lines are one of the most common graphic elements to be added to documents. Here's how you can add the lines you want.

Discover More

Displaying the AutoShapes Menu

AutoShapes are very useful for adding common drawing shapes to your document. You can make the AutoShapes easier to select ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 8?

2016-01-10 02:39:48

Deb Coghlan

double clicking on the auto shape in Word 2016 no longer seems to work. Is there another trick to lock the shape in.


2014-02-26 03:33:45

Anilkumar

Very useful tip. For the past 15 years this is the first instance I camae to know about double click of drawing tools

Thanks


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.