Loading
Word.Tips.Net WordTips (Menu Interface)

Having Numbered Lists in Subdocuments Restart their Numbering

John has a master document with approximately 80 subdocuments in it. About 60 of them contain numbered lists. When he opens the whole thing (outline view | expand documents) the numbers in the numbered lists continue rather than restart. The numbered lists are set using a style from a custom global template based on the standard List Number style. John wonders if there is a way to make sure that the numbered lists restart at 1 rather than continue from the previous list without having to change them manually every time he expands the entire master document.

There are a couple of approaches you could use. First, at the end of each of your documents you could add a LISTNUM field to reset the numbering. The format of the field would be as follows:

{ LISTNUM "NumberDefault" \s0 }

This will set the numbering used for numbered lists back to zero. Depending on your system and your version of Word, you may end up with some visible characters generated by the LISTNUM field. If this is the case, then simply format those characters as hidden text.

Another option is to recognize that Word's built-in automatic numbering is fraught with lots of problems. (These problems are well documented and have been addressed in other issues of WordTips.) Many people abandon the built-in numbering all together and use SEQ fields to implement their list numbering. If you do this, you could use a different sequence for each of your subdocuments, and you would be sure to have just the numbering you wanted.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3429) applies to Microsoft Word 97, 2000, 2002, and 2003.

Related Tips:

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

N    06 Aug 2015, 00:23
When I expand sub-documents into the Master Document, the page numbering of each sub-document re-starts from 1. I want it to be continuous. I tried changing the format of the page numbering in the Master Document to continue from previous. However, that does not work
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.