Loading
Word.Tips.Net WordTips (Menu Interface)

Printing Color Separations with VBA

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Color Separations with VBA.

Word does not have the inherent capability to print color separations. Instead, you typically must use a full-featured desktop publishing program such as InDesign to accomplish this task. That being said, you can perform a rudimentary form of color separation by simply changing the text color you don't want to print to white, and then printing the document. Reversing the process will then print the other color.

For instance, the following VBA macro will allow you to print color-separated text for a document that contains both red and black text:

Sub PrintSeps()
    ActiveDocument.Save
    Selection.HomeKey Unit:=wdStory

    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting

    'Change Red to White
    Selection.Find.Font.ColorIndex = wdRed
    Selection.Find.Replacement.Font.ColorIndex = wdWhite
    With Selection.Find
        .Text = ""
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    ActiveDocument.PrintOut

    'Change White back to Red
    Selection.Find.Font.ColorIndex = wdWhite
    Selection.Find.Replacement.Font.ColorIndex = wdRed
    Selection.Find.Execute Replace:=wdReplaceAll

    'Change Auto to White
    Selection.Find.Font.ColorIndex = wdAuto
    Selection.Find.Replacement.Font.ColorIndex = wdWhite
    Selection.Find.Execute Replace:=wdReplaceAll

    'Change Black to White
    Selection.Find.Font.ColorIndex = wdBlack
    Selection.Find.Replacement.Font.ColorIndex = wdWhite
    Selection.Find.Execute Replace:=wdReplaceAll

    'Change Red to Black
    'This is done so that Red will print as Black
    'On some printers, non-black colors always
    'print as a shade of gray. You want them only
    'as black
    Selection.Find.Font.ColorIndex = wdRed
    Selection.Find.Replacement.Font.ColorIndex = wdBlack
    Selection.Find.Execute Replace:=wdReplaceAll

    ActiveDocument.PrintOut

    ActiveWindow.Close SaveChanges:=wdDoNotSaveChanges
End Sub

Note a couple of things about the PrintSeps macro. First, it saves your document. This is done because when the macro is done running, it throws out the document. Saving allows you to load the document from disk at a later time. The other thing to note is that this works only for documents that contain only red and black text. If you have other colors, those colors will print on both passes. If you have white text, it will print with the red pass. If you have graphics, no separation is done on them. (If you have graphics and want them separated, you definitely should be using a desktop publishing program.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1795) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Color Separations with VBA.

Related Tips:

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.