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Saving Document Versions

Depending on your experience with developing complex documents, you may already be familiar with version control. Many companies maintain separate versions of a document at different benchmarks during the development process. For instance, one saved version may be at the first draft stage, another at the second draft stage, and still another at the public comment stage.

In the past, you may have needed to save different versions of your document in different files. Word supports saving multiple versions of your documents within a single file. This can be handy if you need to see a revision history of your document, and it may make your document management chores a bit easier.

To save a version of your document, follow these steps:

  1. Choose Versions from the file menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Click on the Save Now button. Word displays the Save Version dialog box. (See Figure 2.)
  4. Figure 2. The Save Version dialog box.

  5. Enter any comments you want associated with this version. (A good idea is to indicate why you are saving the version.)
  6. Click on OK. Word saves the version.

The version saved by Word is essentially a snapshot of how your document looks when the version was saved. Edits you make to the document in the future do not interfere with the saved version.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1778) applies to Microsoft Word 97, 2000, 2002, and 2003.

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Comments for this tip:

Rudra Kumar Thakur    25 Aug 2016, 12:00
Thanks. It's been helpful. But i want this for MS Office 2007 version.
Hawkeye    25 Aug 2015, 15:59
Correct, this feature is long gone. This comment applies to v.2003 and earlier, so is now 12 years out of date! (However in Word 2013 you can use File > Info Manage Versions (button) to locate old prior versions but you cannot save versions any longer.) Save the same file with needed info in the file name (e.g., internal_verson_3_08-25-2015)
awyatt    28 May 2012, 08:07
You can't. The versioning feature was dropped in Word 2007.
Leonard Berkowitz    27 May 2012, 09:58
How does one do this in Word 2007/2010?

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