Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: An Automatic File Name.
One of the properties that Word allows you to save with a document is a title for the document. If you use this property regularly with your new documents, you can create a way for Word to automatically name your document by looking at the title you provided.
This particular macro is well-suited for use with letters, although it could be easily modified for other types of documents. The macro is named FileSaveAs, so it replaces the built-in Save As command. The best place to save this macro is in the template you use for your letters:
Sub FileSaveAs() Dim MyDocTitle As String MyDocTitle = Format(Date, "yymmdd") + " letter" Selection.HomeKey Unit:=wdStory Selection.Find.ClearFormatting With Selection.Find .Text = "^pDear " .Replacement.Text = "" .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchWildcards = False .MatchSoundsLike = False .MatchAllWordForms = False End With Selection.Find.Execute If Selection.Find.Found Then Selection.MoveRight Unit:=wdCharacter, Count:=1 Selection.EndKey Unit:=wdLine, Extend:=wdExtend Selection.MoveLeft Unit:=wdCharacter, Count:=2, Extend:=wdExtend If Len(Selection.Text) > 1 Then MyDocTitle = MyDocTitle + " to " + Selection.Text End If End If With Dialogs(wdDialogFileSummaryInfo) .Title = MyDocTitle .Execute End With Dialogs(wdDialogFileSaveAs).Show End Sub
Note that this macro only works properly when you are first saving a new document. If you use it with an existing document (one previously saved under a different name), the original name is still suggested as the default in the Save As dialog box, even though the document title is modified.
The macro can be assigned to a toolbar button or a menu option so you can save your documents and name them automatically.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1693) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: An Automatic File Name.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!