Word.Tips.Net WordTips (Menu Interface)

Entering Many Items In a Drop-Down Form Field

Word allows you to easily create forms that provide different types of input options for users. One such option is referred to as a drop-down form field. This type of input control is very similar to drop-down lists found in program dialog boxes. Word allows you to add items that appear in the drop-down form field, and then the user can select one of the options from the field when later using the form. Exactly how you create and use form fields has been covered in other issues of WordTips.

Even though the drop-down list form field looks like a drop-down list control that is used in a program dialog box, there is a major difference. The drop-down list form field allows you to only add a maximum of 25 items to the drop-down list. This seems to be a hard-coded limit within Word. If you want to offer the form's user more than 25 options, then you only have a limited number of potential solutions. One rather obvious solution is to either find a way to limit the number of options you offer the user, or to break up the options among a number of drop-down list form fields.

The other potential solution is to use either list box control from the Control Toolbox toolbar or develop a UserForm. A UserForm is usually the best way, because OLE controls inserted in documents (like the list box control) eat memory and also cause macro-warning messages when you open the document (depending on your security settings). For more information on how to create a UserForm, visit the following Word MVP page:


WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1626) applies to Microsoft Word 97, 2000, 2002, and 2003.

Related Tips:

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!


Leave your own comment:

  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*What is 5+3 (To prevent automated submissions and spam.)
           Commenting Terms

Comments for this tip:

Bob    25 Jan 2015, 09:20
I put 77 items in a drop down list in word 2010

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us


Advertise with Us

Our Privacy Policy

Our Sites


Beauty and Style




DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)



Home Improvement

Money and Finances


Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives


Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.