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Using TC Fields for Notes

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using TC Fields for Notes.

There are many times you may need to keep a "list" of editing work that needs to be done on a document. Keeping such a list manually, particularly in regards to a long document, can be difficult. Usually I put some sort of textual key in the document for which I can later search to find the location of where work needs to be done. For instance, I may put the text ***HERE in the document, knowing that I can search for that and find the exact spot that needs work.

There is another approach that can be taken, however. This involves the use of the TC field, which is normally used to mark Table of Contents entries. You can also use these fields to indicate places where work needs to be done. This works because you can place anything within the TC field, and what you enter ends up in the TOC. This makes them a natural for creating notes to yourself. For example, you could use any of the following TC fields within your document:

{tc "send this tc tip to Allen Wyatt for WordTips"}
{tc "check this formula for accuracy"}
{tc "rewrite this paragraph before it leaves your desk"}

The potential uses are virtually endless. Later, when you are ready to do your editing work, you simply generate a TOC at the beginning of your document. The entries dutifully end up there, and since the page numbers are hyperlinks, double-clicking the page numbers will take you to the spot where you need to work.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1400) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using TC Fields for Notes.

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Comments for this tip:

Mike     05 Oct 2016, 12:18
Thanks for your TIPS.
Your information is priceless.

Just like to share an observation that i have for a lot of technical writing and that is assumptions by the author. I bet that i am not the only reader who sometimes lacks an understanding of where the author is starting from. If a reader lacks understanding of a single term in the early steps, the info is stifled.

I read your article and searched a bit for TC Fields and learned a lot about many things but do not yet know what a TC Field is but someday i will as i persist.

I have gotten a lot of fabulous information from your TIPS and understand the limitations of space in the format you have but i thought i should share so that you knew my perspective. I am most grateful and will continue to learn and grow from your work. Blessed Be you and your family and all readers.

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