Word.Tips.Net WordTips (Menu Interface)

Sending Printer Commands

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sending Printer Commands.

Word has an extensive range of field commands that can be used to increase the flexibility of your documents. One such field allows you to send commands directly to your printer, without interference from Word. To insert a Print field code in your document, follow these steps:

  1. Position the insertion point where you want the Print field to appear.
  2. Choose Field from the Insert menu. You will see the Field dialog box. (See Figure 1.)
  3. Figure 1. The Field dialog box.

  4. Make sure (All) is selected in the Categories list at the left side of the dialog box. (It should be selected by default when the dialog box is first displayed.)
  5. Select Print from the Field Names list.
  6. In the Field Code box, after the Print statement, enter the information you want sent directly to the printer. This information should be enclosed within quote marks.
  7. Click on OK.

This technique is great if there are some advanced features of your printer that you want to take advantage of. For instance, I have used this technique in several other WordTips issues to show how to send PostScript commands directly a printer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1107) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sending Printer Commands.

Related Tips:

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!


Leave your own comment:

  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*What is 5+3 (To prevent automated submissions and spam.)
           Commenting Terms

Comments for this tip:

allen@sharonparq.com    08 Jan 2017, 10:11
You are correct; printer commands are going to be hardware specific. If you want examples of such commands, use the search box at the upper-right of this page and search for "print field". (Make sure you include the quote marks.)

Steve Wells    08 Jan 2017, 05:22
I'm curious what the printer commands would look like, though they are very possibly hardware specific.

Why would I want to send printer commands?
My printer has two printing trays (loaded with different kinds of paper) and an auxiliary tray. I'd like to be able to specify the tray to use for certain kinds of documents so that I don't have to set them manually each time I print a series of the same type.
Some are simplex on card stock in the auxiliary tray, others might be duplex from Tray 2, and so on.
Bob    07 Jan 2017, 18:49
There is no explanation of what sending direct to the printer is about. Why would you want to do that? And what is the difference between direct to the printer and the normal way?
Allan Poe    07 Jan 2017, 14:22
Since I doubt that many of us know what a Printer Command looks like, it would be helpful to give an example and where to find the Printer Commands.

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us


Advertise with Us

Our Privacy Policy

Our Sites


Beauty and Style




DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)



Home Improvement

Money and Finances


Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives


Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2017 Sharon Parq Associates, Inc.