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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Embedding TrueType Fonts.
If you create a document that you want to share with others, it is helpful for the other people to have the fonts you use within your document. If they don't have the fonts, then Word substitutes a similar font for the original fonts you used. The result may not be to your liking. One solution is to include the fonts with your document. You can automatically embed some types of fonts by following these steps:
Figure 1. The Save tab of the Options dialog box.
You should realize that embedding fonts can increase the size of your document files. In fact, if you use a lot of fonts, it can increase the size drastically. In addition, not all fonts are "embeddable." Some fonts are protected by their creators against distribution by embedding. If you are curious about whether a particular font can be embedded, you can either contact the vendor or download a free Font Properties Extension Tool from Microsoft. You can download it at the following address:
The tool updates Windows so it displays more information when you right-click on a font file and choose Properties. One of the pieces of information displayed is whether the font is protected or not. If it is protected, it cannot be embedded in a Word document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (558) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Embedding TrueType Fonts.
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