Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Turning Off Word's Second Guessing with Quote Marks.
Written by Allen Wyatt (last updated January 18, 2025)
This tip applies to Word 97, 2000, 2002, and 2003
Andrew often needs, in the course of editing and writing, to put a digit or two in quotation marks in order to quote or cite it. He works in the UK where the preferred system of quoting is for single quote marks, with doubles for quotes within quotes. (The US prefers the opposite.) If Andrew types a single quote mark, then, say, the number 92, and type a closing quote mark, that opening quote mark immediately flips and becomes an initial apostrophe. This happens because Word thinks Andrew is typing a calendar year without the 19 (as in 1992). He is looking for a way to not have this "flip" happen.
Assuming that you have the correct language set for your document (UK English as opposed to US English), the flipping is occurring because AutoFormat is making a wrong assumption about what you are doing. The solution to such guessing is actually easier than you think: just use Ctrl+Z. When Word changes the opening quote mark, immediately press Ctrl+Z and the AutoFormat change is undone.
If you prefer not to have to press Ctrl+Z in those instances where AutoFormat guesses wrong, then you should consider turning off the Smart Quotes feature in AutoFormat and instead using the keyboard shortcuts for inserting just the quotes you want. You can discover these shortcuts by choosing Insert | Symbol and looking at the Special Characters tab. Near the bottom you will see the shortcut keys for all the quote marks. You can also find the shortcuts at this Word MVP page:
http://wordmvp.com/FAQs/General/InsertSpecChars.htm
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (449) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Turning Off Word's Second Guessing with Quote Marks.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!
Tired of pressing the Delete or Backspace key for every character you want to delete? Here's a way you can make your ...
Discover MoreIf you need to find some synonyms for a specific word in your document, here's how you can do it. (Hint: All you need to ...
Discover MoreNeed to swap two adjacent paragraphs? Your editing arsenal can include a command to do this is you use the macro in this tip.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here:
Comments