Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 35 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Stephanie wondered if there is a way in Word to force the updating of all fields and links in a document when either opening or saving (closing) the file. She knows that she can force updates prior to printing, but she was looking, specifically, for the open or close method of updating.
You can automatically update both fields and links when you print a document, but Word treats the two items differently when you are opening a file. Word provides a way to always update your links when opening a document. You can do this by following these steps:
Figure 1. The General tab of the Options dialog box.
That setting should make sure that all your links are always up to date. If you want to update the fields when the document is opened, you'll need to use a macro to accomplish the task. Specifically, you'll need to use either an AutoOpen or AutoClose macro, depending on whether you want to update the fields when the document opens or closes. The following is an example of an AutoOpen macro you can use.
Sub AutoOpen() With Options .UpdateFieldsAtPrint = True .UpdateLinksAtPrint = True End With ActiveDocument.Fields.Update End Sub
Note that the macro makes sure that the options are set to force updating the fields and links when printing occurs, then it updates all the members of the Fields collection in the document. If you, instead, wanted to update the fields at closing, you could use this macro:
Sub AutoClose() ActiveDocument.Fields.Update End Sub
This macro is much shorter because there is no need to set the update-on-print options when you are exiting the document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (422) applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003
You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatically Updating Fields and Links.
Save Time! WordTips has been published weekly since early 1997. Past issues are available in convenient WordTips archives. Have your own enhanced archive of WordTips at your fingertips, available to use at any time! Check out WordTips Archives today!