Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Temporarily Changing the Printer in a Macro.
Shaune has written a macro that prints, to a PDF writer, product information sheets. When he prints to the PDF writer, the macro resets the default printer for the system on which it is running, so that when someone then tries to print regularly (after the macro is finished), Word still assumes the user wants to print to the PDF writer. Shaune is looking for a way for his macro to use the PDF writer temporarily, without resetting the default printer.
The bad news, Shaune, is that you cannot get around resetting the printer. When you reset the ActivePrinter property, then Word assumes that the printer you specify remains the active (default) printer until you specifically reset it.
The good news is that you can also read the ActivePrinter property, which means your macro can save whatever printer the person had selected before the macro was run, and then reset the ActivePrinter property prior to exiting. The result is that the user never notices that the default printer was changed, because your macro sensed the settings and then changed it back. This technique is used in this manner:
Sub PrinterTechnique() Dim sCurrentPrinter as String Dim sPDFwriter as String ' perform whatever tasks need to be done prior to printing ' make sure you also initialize the sPDFwriter string with ' the name of your PDF writer ' save current printer name, then change to PDF writer sCurrentPrinter = Application.ActivePrinter Application.ActivePrinter = sPDFwriter ' print document, then go back to the original printer ActiveDocument.PrintOut Application.ActivePrinter = sCurrentPrinter ' continue with the rest of your macro End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (318) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Temporarily Changing the Printer in a Macro.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!