Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Getting Rid of Background Color in All Tables.

Getting Rid of Background Color in All Tables

Written by Allen Wyatt (last updated February 23, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


1

Debbie receives documents that routinely have multiple tables in them, and those tables are usually shaded with a background color. She has to remove the shading individually, for each table, so she can print the documents correctly. Debbie wonders if there is a way she can get rid of the background colors in one pass.

There are a couple of ways that you could try. First, you could define your own table styles that reflect how you want the tables to appear. Then all you'd need to do is select each table and apply the styles. This method would also have the benefit of being a solution that is "distributable" to others in your organization so that, perhaps, they would format the tables correctly in the first place.

Another way of handling the problem is to create a simple macro that steps through each table and reset the table's shading. Here's an example:

Sub ClearTableBGColor()
    Dim t As Table

    For Each t In ActiveDocument.Tables
        With t.Shading
            .Texture = wdTextureNone
            .ForegroundPatternColor = wdColorAutomatic
            .BackgroundPatternColor = wdColorAutomatic
        End With
    Next
End Sub

You can run the macro at any time and all the tables in the document are affected. If you need to change the formatting for tables in lots of documents, you may want to assign the macro to a toolbar button or to a shortcut key.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11021) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Getting Rid of Background Color in All Tables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Document Links

If your document contains links to information in other documents, you can modify the source document that it is linked ...

Discover More

Can't Merge Alphanumeric Data Correctly

When you merge data from Excel into a Word document, you may need to do some conditional processing based on the data you ...

Discover More

Grouping Tiles on the Start Screen

The Start screen can serve as your launching pad for whatever programs you desire. You can move tiles around on the Start ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Formatting Lots of Tables

Do you need a quick way to format your tables? Believe it or not, there are several tools you can use from Word's arsenal ...

Discover More

Quickly Removing Table Borders

Insert a table in your document and Word assumes that you want borders around the table and its cells. Here's a shortcut ...

Discover More

Aligning Decimal Numbers in Tables

Need to align numbers around their decimal point within a table? It's easy to do by using the three simple steps provided ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 7?

2018-11-07 15:57:03

Edward Olson

The macro works BUT...

Whoever shaded the cells also changed the font to white, so now the text and the background are the same color.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.