Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Fill Color in a Table.
by Allen Wyatt
(last updated June 26, 2018)
April has a table in her Word document. One row is formatted with a custom color fill to match the company's logo color. April now wants to copy that fill color to other rows. She was hoping to use the Format Painter, but that just copies the text format, not the fill color used in the table cells. April wonders if there is a way to copy the fill color from one row to another.
There are a few ways that you can approach this issue. One is to simply use the tools that are available in Word. Follow these steps:
Figure 1. The Colors dialog box.
After you apply the desired color, if you want to apply it elsewhere (perhaps in another table or in some cells you missed), all you need to do is select the cells and press F4. The shading is repeated on the selected cells.
If you need to do this quite a bit with a number of tables or in a number of documents, you may want to consider using a macro to do the shading. A handy little macro is the one below:
Sub ShadeTable() Dim backColor As Long Dim foreColor As Long If Selection.Information(wdWithInTable) Then With Selection.Tables(1) backColor = .Cell(1, 1).Shading.BackgroundPatternColor foreColor = .Cell(1, 1).Shading.ForegroundPatternColor .Shading.BackgroundPatternColor = backColor .Shading.ForegroundPatternColor = foreColor End With Else MsgBox "Put the insertion point in a table" End If End Sub
The macro shades an entire table based on the shading used in the first cell of the first row of the table. All you need to do is make sure you place the insertion point somewhere within the table before running it. This macro is a variation of the macro mentioned at the following website:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10931) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Fill Color in a Table.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
When you insert a table into your document, it uses a standard-weight line around each cell in the table. If you want to ...Discover More
Insert a table in your document and Word assumes that you want borders around the table and its cells. Here's a shortcut ...Discover More
How to make the border on the last row on a page look right.Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.