Can't Split the Document View

Phyllis notes that she is unable to access the split view of her Word document; specifically, "Split" does not show up in the Window menu. The "Remove Split" option is grayed out, and she does not see a double bar anywhere on the vertical navigation scroll.

There are two possibilities: either the document view is currently split or it is not currently split. (Makes sense, huh?) The fact that "Split" is not available from the menu and that "Remove Split" is visible (even if not accessible) would lend support to the document already being split. But why, then, isn't the split immediately obvious from what is shown on the screen?

Word has several different viewing modes, and a split screen is not available in all of them. For instance, if you are viewing the document in Print Preview or in the Document Map, splitting doesn't show. Similarly, any split may not show if you are working in the header or footer of the document or if you have one of the other panes open, such as the Reviewing pane.

To see if the screen is really split, make sure that these special display modes are turned off and view the document in one of the regular modes, such as Normal, Page Layout, or Print Layout. The exact wording of these views depends on your version of Word, but they are accessible from the buttons at the bottom of the document window.

Another thing you will want to do check is to make sure that the vertical scroll bar is visible on the screen. It is on this scroll bar that the double-bar used for splitting is displayed. To make sure the scroll bar is displayed, follow these steps:

1. Choose Options from the Tools menu. Word displays the Options dialog box.
2. Make sure the View tab is selected. (See Figure 1.)



Figure 1. The View tab of the Options dialog box.

3. Make sure the Vertical Scroll Bar check box is selected.
4. Click on OK.

Finally, remember that you can use Ctrl+Alt+S to split or unsplit the screen. As long as you are in a viewing mode that will allow the split to be displayed, pressing the shortcut once displays the split and pressing again closes the split.

If none of these ideas work, then you may need to consider reinstalling Word again to correct whatever is causing the problem. You should only do so, however, if the split is not available in all your documents. If it is only unavailable in a single document, then there is a strong possibility that you have a corrupted document and you should follow the steps for dealing with corrupted documents that are outlined in other issues of WordTips.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6903) applies to Microsoft Word 97, 2000, 2002, and 2003.